Strategic Events Specialist, U.S. Government Agency
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Job Location:
Columbia, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Job Summary
Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
At Dexis you will experience a corporate culture of inclusiveness respect fairness and trust. You will be given the means and mentorship needed to succeed and your creativity will be rewarded.
About the Position
The Strategic Events Specialist supports the planning coordination and execution of the Agencys strategic events portfolio. This role provides end-to-end event deliveryincluding concept development project management logistics vendor coordination run-of-show development and on-site executionfor internal and external engagements that advance Agency priorities and stakeholder relationships. The Specialist ensures events align with Agency branding and messaging comply with applicable policies and procedures and are delivered on schedule and within approved budgets.
Responsibilities
- Plan and execute strategic events (in-person virtual and hybrid) including ceremonies roundtables panels receptions press events stakeholder briefings and conferences
- Develop event plans timelines task trackers and production schedules to ensure coordinated execution across internal teams and external partners.
- Support event concept development by translating communication objectives into event formats audience strategies and program designs that achieve desired outcomes
- Draft and manage event documentation including run-of-show agendas invitation lists RSVP tracking talking points requests briefing notes and staffing plans.
- Coordinate event logistics including venue research and selection room setups A/V and staging needs accessibility considerations transportation and guest flow.
- Manage vendor and partner coordination (e.g. venues caterers A/V printers production teams) including requesting quotes tracking deliverables and monitoring deadlines and
- Support budget planning and tracking for events including maintaining cost estimates reconciling invoices and ensuring expenditures align with approvals and contract requirements.
- Coordinate internal clearances and approvals for event materials and execution requirements including invitations programs signage speaker participation and branded collateral.
- Support speaker management including outreach coordination confirmation tracking biography collection headshots and day - of speaker readiness and cueing.
- Collaborate with communications colleagues to ensure events are integrated with broader communications plans including media engagement social content capture and post-event amplification.
- Support event-related content and production needs such as signage printed materials name badges scripts slide coordination and event photography/videography requests.
Qualifications
- Bachelors degree in communications public relations marketing event management hospitality international affairs or related field.
- Minimum of 2-3 years of experience in event planning and execution preferably supporting executive-level government or high-visibility stakeholder events.
- Strong project management organizational and attention-to-detail skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple events and priorities in a fast-paced environment with tight deadlines.
- Strong interpersonal skills and ability to work effectively with senior stakeholders vendors and cross-functional teams.
- Proficiency with common event tools (e.g. RSVP management virtual event platforms) and Microsoft Office.
- The contractor shall be a U.S. Citizen and have the ability to obtain and maintain a Public Trust clearance or higher.
Dexis is on a mission to help solve todays most pressing global political social and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee you will be challenged empowered and mentored. Our motto is find a way or make a way thats how Dexis goes all in. How will you
If you are passionate about this opportunity apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer and does not discriminate on the basis of race color sex national origin religion pregnancy disability age genetic information military service veteran status ethnicity citizenship sexual orientation gender identity marital status childbirth and related medical conditions including lactation or any other protected class under applicable law.
As part of a competitive benefits package for eligible employees Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
Required Experience:
IC
Key Skills
About Company
Dexis Consulting Group is a global professional services firm that works to build a world that is safe, just, and prosperous.
