Office Business Coordinator- Connected Vehicles

Guelph - Canada

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Pay:CA$52000.00 - CA$58000.00 per year

Job description:

Company Overview ():

Connected Vehiclesis transforming how fleets operate through advanced telematics asset tracking and data-driven technology. Our mission is to help businesses improve safety efficiency and profitability through connected intelligence.

Summary:

Were looking for aBusiness Operations Coordinator a proactive detail-oriented professional who thrives in a fast-paced environment. This is a dynamic role that blends operations marketing coordination and client management perfect for someone who enjoys variety and wants to contribute to a growing tech-driven company.

Job Duties and Responsibilities:

Operations & Administration

Partner directly with the Business Manager to manage business processes reporting and internal coordination.
Be the friendly face (and voice!) of Connected Vehicles greeting visitors answering phones and managing general inquiries with professionalism.
Manage incoming and outgoing mail courier packages and office supply inventory ensuring our workspace stays stocked stylish and functional.
Oversee daily administrative and financial coordination including accounts receivable/payable billing invoicing and collections tracking.
Match post and verify billing documentation maintaining accurate accounting records.
Maintain warranty records vendor files and company documentation.
Track warranties and maintain organized records for quick access and compliance.
Assist with data entry reconciliations and support the accounting department as needed.
Prepare monthly financial summaries and help streamline data flow between sales service and accounting.
Stay on top of daily operational tasks and reports to keep the business running like a well-oiled machine.

Client & CRM Management

Maintain and update client lists opportunities and contact records in CRM (Salesforce or equivalent).
Track leads contracts and renewals to support the sales and customer success teams.
Generate and distribute client invoices statements and billing reports.
Ensure CRM data integrity and assist with pipeline and revenue reporting.
Provide customer support for billing inquiries and coordinate resolution with accounting.
Maintain collection goals and complete receipts for third parties as required.

Marketing Support

Assist with the execution of marketing campaigns (email digital and social).
Maintain company website content social media posts and promotional materials in coordination with marketing leadership.
Help track marketing analytics lead generation metrics and campaign ROI reports.
Support trade shows client events and product launch logistics.
Manage digital assets and contribute creative ideas for brand and marketing growth.

Culture & Communication

Coordinate company events staff communications and employee engagement activities.
Maintain strong internal communication between departments.
Represent Connected Vehicles with professionalism and a customer-first mindset.
Act as a key support resource across teams ensuring smooth daily operations and exceptional customer experiences.

Qualifications

35 years of progressive experience in office management coordination or executive support.
Strong understanding of CRM platforms (Salesforce or similar).
Proficiency in Microsoft Office (Excel Word PowerPoint) and comfort with marketing tools (Canva Mailchimp social media platforms).
Financial literacy understanding of billing invoicing and reporting.
Excellent written and verbal communication skills.
Highly organized proactive and capable of managing multiple priorities.
College or university diploma in Business Marketing or Administration preferred.
Valid G drivers license.

Why Join Connected Vehicles

Competitive salary benefits and performance-based bonus.
Opportunity to work in a technology-forward high-growth organization.
Strong mentorship professional development and advancement potential.
Dynamic collaborative culture where your contributions directly impact company success.
Health dental vision pension disability and wellness programs.
Jump into other tasks as needed we love a team player!

Ready to drive innovation with Connected Vehicles
Apply today and help us transform how businesses move forward through connected intelligence.

Connected Vehicles is committed to complying with the Accessibility for Ontarians with Disabilities Act and its regulations and the Ontario Human Rights Code throughout the entire employment cycle. If you require an accommodation please inform us in advance and we will work with you to meet those needs. Any accommodation requests can be made by contacting . At Connected Vehicles we welcome differences. We do that because we know it is good for our employees our products our company and our community. Connected Vehicles is proud to be an equal opportunity workplace.

Job Types: Full-time Permanent

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Store discount
Vision care
Wellness program

Application question(s):

How many years experience do you have dealing with customer either over phone face-to-face by email

Experience:

CRM platforms (Salesforce or similar): 1 year (preferred)
MC Office Products Word Excel PP marketing tools: 3 years (preferred)
office management : 3 years (preferred)
Accounts Payable/ Receivable & Employee Time keeping: 3 years (preferred)

Licence/Certification:

Driving Licence (preferred)

Work Location: In person

Required Experience:

Pay:CA$52000.00 - CA$58000.00 per yearJob description:Company Overview ():Connected Vehiclesis transforming how fleets operate through advanced telematics asset tracking and data-driven technology. Our mission is to help businesses improve safety efficiency and profitability through connected intell...