Administrative Assistant IST

ESSENTIAL JOB FUNCTIONS

Leadership Support

• Performs responsibilities directly related to the management and general business operations of the Deans Office.

• Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean.

• Serves as the initial point of contact and screening for visitor access. Exercises sound judgment and discretion in dealing with matters on behalf of the Deans Office.

• Serves as a resource for decision-making in matters delegated by the Dean.

• May represent the Dean at meetings or in communications in matters as delegated.

• Coordinates and maintains the Deans schedule.

Administrative

• Carries out major assignments in conducting the operations of the Deans Office.

• Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance.

• Originates and creates data fields spreadsheet criteria formulas and report formats.

• Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria.

• Completes special projects as assigned.

• Determines and implements methods and research for completing projects in consideration of the overall goal and project results.

• Manages the routing of forms and paperwork concerning academic payroll and contract processes.

Customer Service

• Maintains excellent working relations with the public students and internal contacts as representative of the College and the Dean.

• Advises and influences stakeholders on various matters.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty staff students and members of the community

OTHER DUTIES & RESPONSIBILITIES

• Other duties as required

• Attends all required meetings and trainings.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• Associates degree in a related field.
• Two (2) years of progressively responsible exempt-level experience
• *An appropriate combination of education training coursework and experience may qualify a candidate.

LICENSES AND CERTIFICATIONS

• State Motor Vehicle Operators License or demonstrable ability to gain access to work site(s).

WORKING CONDITIONS

Typical office environment. Regular exposure to moderate noise typical to business offices.

CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Additional Information

In order to ensure your application is complete you must complete the following:

• Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor Annually Contracted Faculty and Adjunct) you will need to upload an unofficial copy of your transcript when completing your aplication.

• Prior to submitting your application please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

If you are a current employee of Columbus State Community College please log in to Workday to use the internal application process.

Thank you for your interest in positions at Columbus State Community College. Once you have applied the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.