Executive Administrative Assistant (Pupil ServicesTechnology Specialist)

At Indian Hill Schools we believe the work behind the scenes plays a critical role in helping our organization thrive.

This opportunity is ideal for someone who enjoys ahigh-energy environment where no two days are the same. You thrive balancingstructured responsibilities with self-directed projects bringing creativity organization and initiative to everything you do.

You enjoy solving problems improving systems and helping teams operate more effectively. When you see a better way to do something you contribute ideas and solutions.

Most importantly you want to be part of a team that valuesinitiative creativity and collaborationï½all in service of making a difference for the students and community of Indian Hill Schools.

If that sounds like you we invite you to explore this opportunity.

We have arare opening for an Executive Administrative Assistant who will primarily support the Director of Pupil Services and the Director of Technology.

What Will You Do

You will helpstrengthen the culture effectiveness and impact of our organization.

This is a high-level role requiring judgment initiative and the ability to keep complex systems moving forward. You will work closely with district leaders and departments supporting initiatives related totechnology and pupil services.Your work will help improve systems support staff and enhance how we serve the Indian Hill community.

SALARY RANGE: $45000 - $65000 (Based on Experience)

TOTAL BENEFITS PACKAGE

• Medical Dental and Eye Benefits
• Life Insurance (100% Paid by District)
• Voluntary Plans (Supplemental Life Critical Illness & Accident)
• Dependent Care FSA
• Paid Personal and Vacation Days
• Sick Day Accrual (15 per year)
• Annual District Contribution to Health Savings Account

1. Creative: Show us what youve got! Have you helped develop HR systems in a previous organization that helps better support people
2. Organized:Project management is integral to your successand growth within our organization. Do you run the show on certain projects Give us the details!
3. FUN: This should need no explanation. (Butï½) We love to have fun and we should - we work with a team who works with students and learningis fun. If you typically dress in a smile - this is the right environment for you!
4. Professional: Within our community you will interact with amazing stakeholders each and every day. Efficient consistent service with a smile is our standard both internally and externally.
5. Continuous Learner: Commitment to keep current with work skills and technology skills essential to the positions objectives; proficiency in the use of computer hardware/software associated with the assignment.

1. Assists the CEO/Superintendent Assistant Superintendent Chief Communications Officer and Directors with essential work to prepare and deliver Board resources and documents that support the curriculum programs and staff relations of the district.
2. Provides multifaceted administrative support services.
3. Uses independent judgment and ingenuity to plan organize and carry out responsibilities.
4. Handles multiple tasks simultaneously.
5. Plans and implements strategies to accomplish tasks within adopted time frames.
6. Provides district leadership and planning coordination for events throughout the year
7. Keeps administrators aware of work progress and pending deadlines.
8. Assists the Director of Pupil Services with processing homeschool notifications Special Education paperwork and other mandatory local state and federal compliance reporting.
9. Assists Pupil Services and Technology departments with purchasing and contracts.
10. Assists Pupil Services and Technology departments with scheduling events meetings and trainings.
11. Supports security credentials and maintains access level controls for approved staff.
12. Supports various technology platforms working with vendors as needed and being the liaison to problem-solve challenges staff face when using these tools.
13. Becomes an expert on various platforms that are used in the areas of technology and pupil services and is able to train and support others.
14. Helps resolve problems. Promotes a safe efficient and effective work/learning environment.
15. Ensures that departmental filing systems support the efficient storage and retrieval of district records. Monitors the consistent backup data to safeguard electronic/digital information.
16. Keeps informed about program/procedure changes. Routinely interacts with all departments and program services to ensure complete communications.
17. Consults with building staff to ensure that shared resources/facilities are used effectively.
18. Assists with special projects as directed.
19. Assists with unexpected/urgent situations as needed.
20. Coordinates in-service training as directed.
21. Performs other specific job-related duties as directed.
22. Maintains confidentiality of personnel and student records
23. Provides excellent customer service to stakeholders who request assistance from the district office by phone in person or via electronic communication.

1. Demonstrates professionalism and contributes to a positive work environment.
2. Uses active listening observation reading verbal nonverbal and writing skills effectively.
3. Maintains an acceptable attendance record and is punctual
4. Anticipates time constraints. Manages tasks efficiently to meet deadlines.
5. Reacts productively to interruptions and changing conditions.
6. Demonstrate ability to proofread communication at a high level
7. Ability to use Student Information Systems School-based software Microsoft Suite and Google Suite

1. Able to access classroom office and appropriate areas of school and District property and facilities.
2. Strong communication and interpersonal skills.
3. Able to present information to individuals small groups and large groups in a clear and compelling manner.
4. Able to work successfully with students other teachers support staff administrators parents and the community.
5. Suited for situations that require the ability to plan ahead yet remain flexible enough to adapt to new situations or react to emergencies.
6. Suited for situations that require the ability to interact well with other people but also the ability to work independently.
7. Ability to have flexible hours for meetings/commitments that occur in the evening

1. Use technology resources in accordance with District policies and administrative guidelines and the provisions of State and Federal law. Online conduct including postings to social media shall be in a manner sensitive to the employees professional responsibilities.
2. Perform other duties related to the role as assigned.

1. Occasional operation of a vehicle under inclement weather conditions.
2. Balancing bending crouching kneeling reaching and standing.
3. Exposure to adverse weather conditions and temperature extremes.
4. Exposure to blood-borne pathogens and communicable diseases.
5. Interacting with aggressive disruptive and/or challenging individuals.
6. Operating and/or riding in a vehicle.
7. Performing repetitive tasks quickly.
8. Lifting carrying and moving work-related supplies/equipment.
9. Traveling to meetings and work assignments.
10. Using a computer keyboard and monitor for prolonged periods.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the addition the employee shall be free of any substance prescribed or otherwise that impairs the employees work performance or the safety of others while on duty.

An Equal Opportunity Employer