Executive Assistant (PT to FT)

SUMMARY:

The Executive Assistant provides high level administrative support to the President & CEO and other agency Executives as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

It is the responsibility of each employee to be a consistent witness for Jesus Christ and to adhere to the Statement of Faith/Standard of Moral Conduct. Further each employee is responsible for dealing with others with a Christ-like attitude while helping them experience their worth in Christ and demonstrating behaviors reflecting CCHOs core values of Relentless Commitment Selflessness and Kindness.

Job-specific essential functions include the following:

TEAM FIRST: Makes every effort to maintain a team first spirit and atmosphere within the workplace environment maintaining appropriate working relationships and promoting collaboration.

• Screens and directs incoming calls visitors email mail etc. Receives incoming communication or memos on behalf of President & CEO reviews content determines importance and summarizes and/or distributes contents to appropriate staff.
• Performs various clerical tasks utilizing knowledge of office systems and procedures.
• Prepares and distributes meeting minutes for Executive Leadership Team including but not limited to weekly meetings quarterly off-site meetings ad hoc meetings etc.
• Prepares and distributes meeting minutes for Board of Trustees meetings and conference calls. Performs administrative/clerical tasks for Board of Trustees as needed.
• Assists in all processes regarding County Contracts maintenance of files etc.
• Maintains insurance records for commercial insurance (property liability auto etc.) assists with the processing of commercial insurance renewals and claims.
• Prepares memorandums and general correspondence as needed.
• Updates and maintains agency organizational chart(s).
• Prepares and sends out monthly employee birthday cards.
• Assists in scheduling travel.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES: None.

REQUIRED SKILLS & ABILITIES:

• Excellent verbal written telephonic skills required. Ability to effectively present information to small groups and respond to questions from employees supervisors Board Members general public required.
• Excellent interpersonal skills including conflict resolution required. Must be able to communicate well with colleagues verbally and in writing.
• Excellent organizational skills and attention to detail. Ability to multitask and prioritize assignments.
• Ability to read analyze and interpret general business documents such as procedure manuals. Ability to apply common sense.
• Ability to write routine reports and correspondence.
• Competency with a personal computer and familiarity with Outlook Teams Word and Excel. Ability to use and/or learn HRIS and/or Applicant Tracking system.

EDUCATION EXPERIENCE CERTIFICATIONS/LICENSES:

• High School Diploma required. Associates degree preferred.
• One to two years of office experience preferred;

PHYSICAL REQUIREMENTS:

• Ability to talk and hear required. Ability to sit for up to 60 minutes at a time.
• Specific vision abilities required include close vision distance vision depth perception and the ability to adjust focus to use computer.
• Occasionally able to lift/move up to 35 pounds.
• Ability to drive a vehicle legally and safely in the state of Ohio or have reliable transportation to travel to attending meetings dinners/banquets strongly preferred. Must be able to travel to work location.

CONTINUOUS QUALITY IMPROVEMENT (CQI): All Agency staff are expected to focus on Quality improvement as a part of their job responsibilities in an effort to make the Agency a safe and healing environment for clients and staff. This expectation includes but is not limited to teamwork improving service delivery fulfilling department goals and other job-specific tasks that encourage excellence.

This position is contingent upon the satisfactory completion of all of the following: background checks (fingerprints required) drug test reference checks Department of Justice National sex offender search Ohio (and other states of residence) Alleged Perpetrator Search as well as other checks as required by our licensing agency.

Candidates for most jobs must be 21 or older to apply. References background checks and drug screenings will be completed on all potential candidates. Direct care positions will require a pre-employment physical as required by our licensing agency. Must be able to commute reliably for all on-site positions. Some roles require a valid Ohio drivers license and an insurable driving record. EOE.

Required Experience:

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