Payroll & Finance Officer

About the Role

We are seeking an experienced Payroll & Finance Officer to manage payroll and financial operations for both internal teams and multiple client organizations within a consultancy environment. The role involves handling payroll for outsourced staff ensuring compliance with Ghanaian regulations and supporting key finance functions including reporting invoicing and collections.

This position is ideal for someone with experience managing payroll across multiple companies or working as a payroll consultant who thrives in a fast-paced detail-oriented setting.

Key Responsibilities

Payroll Management

• Process payroll accurately and on time for internal staff and external clients ensuring full compliance with company policies and Ghanaian regulations.
  

• Manage payroll for outsourced staff and multiple client organizations.
  

• Maintain up-to-date digital payroll records.
  

• Handle tax remittances and statutory contributions.
  

• Investigate and resolve payroll discrepancies promptly.
  

Financial Reporting

• Prepare monthly quarterly and annual financial statements (balance sheet income statement etc.) with high accuracy.
  

• Generate internal financial reports for the Managing Director including budget vs. actual analysis.
  

• Utilize advanced Excel tools to deliver insightful financial data.
  

Invoicing & Collections

• Prepare and issue accurate client invoices in line with agreed terms.
  

• Monitor receivables and follow up on outstanding payments.
  

• Track overdue accounts and engage clients to ensure timely collections.
  

Accounting Operations

• Record and reconcile daily financial transactions using Zoho Books or similar systems.
  

• Manage accounts payable ensuring timely processing of vendor payments.
  

• Track bank transactions deposits and wire transfers escalating discrepancies promptly.
  

Compliance & Audits

• Ensure compliance with tax laws financial regulations and internal controls.
  

• Prepare and submit required statutory filings.
  

• Support audits by maintaining well-organized digital financial records.
  

Budgeting & Forecasting

• Assist in preparing budgets and financial forecasts.
  

• Analyze financial data to support decision-making and business planning.
  

Collaboration

• Work closely with operations and other teams to align financial processes with business goals.
  

• Maintain clear and professional communication across virtual platforms.
  

Requirements

• Bachelors degree in Accounting or Finance.
  
  
• Professional qualification (CA ACCA ICAG); Level 3 candidates will be considered.
  
  
• Minimum of 3 years experience in payroll financial accounting and invoicing/collections within a consultancy or multi-client environment.
  
  
• Proven experience as a payroll consultant or managing payroll for multiple companies including outsourced staff.
  
  
• Strong experience in full-cycle accounting including reconciliation reporting and debt recovery.
  
  
• Proficiency in Zoho Books or similar platforms (QuickBooks Xero).
  
  
• Advanced Microsoft Excel skills (pivot tables VLOOKUP macros).
  
  
• Solid knowledge of Ghanaian tax laws and financial regulations.
  
  
• Strong analytical organizational and time management skills.
  
  
• High level of accuracy and attention to detail especially in payroll and invoicing.
  
  
• Strong ethical standards and ability to handle confidential data securely.
  
  
• Excellent communication skills (written and verbal) with the ability to engage clients and stakeholders professionally