Janitorial Operations Coordinator

The Janitorial Operations Coordinator is responsible for supporting the day-to-day operational coordination of janitorial service accounts. This role ensures smooth communication between field staff clients and internal teams while maintaining service quality scheduling accuracy and operational efficiency.

The ideal candidate is highly organized detail-oriented and comfortable working in a fast-paced environment where coordination documentation and communication are essential to maintaining service standards.

Responsibilities:

Operations Coordination

• Coordinate daily janitorial service schedules across multiple client locations.
• Monitor service coverage to ensure all scheduled cleaning assignments are completed on time.
• Serve as a liaison between field janitorial teams operations management and clients.
• Assist with workforce scheduling shift coverage and adjustments when staffing issues arise

Client Support and Communication

• Respond to client inquiries regarding service schedules issues or special requests.
• Document and escalate service issues or complaints to the appropriate internal teams.
• Ensure client requests are tracked and resolved within agreed timelines.

Administrative & Clerical Support

• Maintain accurate operational records reports and service documentation.
• Update internal systems with job details schedules and service confirmations.
• Assist with preparing operational reports and performance updates for management.

Vendor & Staff Coordination

• Coordinate with field supervisors and janitorial staff regarding daily assignments.
• Support onboarding documentation and communication for new field staff when required.
• Track attendance job completion and service performance indicators.

Quality Assurance Support

• Help monitor quality control processes and track service feedback from clients.
• Support operational improvements by identifying recurring service issues.
• Ensure compliance with company operational procedures and client service standards.

Bachelors degree in Business Administration Operations Management or a related field preferred.

Minimum 13 years of experience in operations coordination administrative support or service operations.

Experience working in facility management janitorial services logistics or service operations is an advantage.

Strong Microsoft Office 365 skills particularly in Excel Word Outlook and Teams.

Experience working in a structured business environment with operational processes and reporting.

• HMO with 1 free dependent upon hire
• Life Insurance
• 20 PTO credits annually
• VL and SL cash conversion
• Annual Performance-Based Merit Increases and Employee Recognition
• Great Company Culture
• Career Growth and Learning
• A laptop will be provided by the company
• Monday - Friday DAYSHIFT
• PHP 46500 ALL IN

Required Experience:

IC