Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and clerical support to the Executive Director Branch Administrator managers and staff. This role is essential in supporting day-to-day operations managing office coordination and ensuring efficient communication and record management across the branch.

The Administrative Assistant serves as a key point of contact for internal and external stakeholders and plays a vital role in maintaining an organized and productive workplace.

• Provide day-to-day administrative support to ensure smooth branch operations.

• Prepare proofread and format professional documents using Microsoft Word and other tools.

• Draft correspondence memos templates and reports as required.

• Manage and triage incoming emails to ensure timely and professional responses.

• Maintain organized physical and digital records in accordance with records management standards.

• Track documents and information using Excel and other digital tools.

• Order and manage office supplies and ensure materials are well organized.

• Provide administrative support to the Executive Director and Branch Administrator.

• Manage calendars schedule meetings coordinate appointments and prepare meeting materials.

• Support leadership with document preparation follow-ups and information requests.

• Coordinate distribution of packages mail and internal documents.

• Organize branch events team activities and internal functions.

• Coordinate meeting logistics including room bookings materials and technology setup.

• Attend meetings as required and record accurate meeting minutes.

• Track action items and follow up to support workflow continuity.

• High School Diploma or GED

• Minimum 1 year of experience in an administrative or similar role

• Minimum 1 year of experience supporting senior leadership (e.g. Executive Director)

• 1 year experience using Microsoft Office Suite

• Strong verbal and written communication skills

• Ability to maintain confidentiality and professionalism

• Strong attention to detail and ability to work accurately in a fast-paced environment

• Must be located in Edmonton and able to work on-site

• Post-secondary education in Office Administration or a related field

• Experience working in a government or public sector environment