Administrative AssistantSpecial Projects Facilities Department- (8 Weeks) Canada Summer Jobs

To be eligible youth must:

• be between 15 and 30 years of ageat the beginningof the employment period*
• be a Canadian citizen permanent resident or person to whom refugee protection has been conferred under theImmigration and Refugee Protection Actfor the duration of the employment**and
• have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

Who we are:

Canadian Mental Health Association Durham is an integrated community mental health and primary care hub that has been providing mental health services to Durham Region for over 60 years.

During that time it has evolved to provide a broad range of services to individuals and their families experiencing mental health challenges from information and education to case management psychosocial rehabilitation housing and primary healthcare. These services are provided through inter-professional teams focused on providing clinically based services that in addition to dealing with client mental health issues address social determinants of health using the recovery model.

OVERVIEW

This position coordinates and manages Special Projects to the Facilities Program (Business Operations) within the Canadian Mental Health Association Durham.

MAJOR RESPONSIBILITIES

Participates as a member of a high-performance portfolio providing project management support

Provides project support to relevant areas such as: building upgrades repairs and renovations contract management and developing and organizing projects

Works with Program Lead to detail assigned project deliverables

Defines and monitors progress and timelines at all stages

Manages multiple projects including initiating planning executing monitoring and closing the project

Provides support to the Program Lead with collection and entry of data associated with projects

Collaborate with other departments on special projects and solution problem solving if applicable

Prepares formats and edits correspondence presentations reports and spreadsheets pertaining to project/event

Develops tracks and maintains program documentation including plans and progress reports

Identifies potential barriers to success and determines the appropriate resolution

Builds and maintains internal and external stakeholder relationships

Manages and tracks document and contract approval and sign off processes when applicable

Develops and shares progress and program evaluation reports for Senior Leadership

Creates and maintains a positive work environment where all employees can maximize their job satisfaction and productivity

Performs other tasks as assigned

SKILLS

Currently attending post-secondary education

Strong project management and multi-tasking skills to meet expected timelines

Ability to adapt quickly to change and deal with sudden urgent issues

Strong ability to work independently and pro-actively with minimal direction

Ability to manage multiple projects for various stakeholders

Proactive thinker with demonstrated ability to apply sound judgement

Ability to anticipate needs and prioritize competing priorities efficiently

Strong communication (written and verbal) organizational and interpersonal skills

Ability to work with individuals of diverse backgrounds

Excellent knowledge of MS Office (Word Excel Access PowerPoint and Outlook)

EFFORT

Sits at desk stands and walks daily to perform the duties of the job

Concentration attentiveness and creativity required daily to answer inquiries format documents prepare documents listen to staff and colleagues etc

WORKING CONDITIONS

Works in an office environment

Exposure to distractions interruptions and deadlines

Little exposure to hazards

Deadline for application is May 1 2026

CMHA Durham endorses the principles of workforce diversity. All qualified candidates are encouraged to apply; however only those selected for an interview will be contacted. Accommodations are available upon request.

Required Experience:

Junior IC