Assistant Receiving Clerk

Fairmont Mount Kenya has been consistently ranked among the worlds finest earning a spot on the 2024 Travel Leisure 500 list and being recognized as one of the top destinations in Africa. It has also been featured by Condé Nast Traveler as one of Africas top addition the hotel has been honored as Africas Leading Hotel by the World Travel Awards for the fourth consecutive year most recently in 2025.

The Assistant Receiving Clerk will be responsible for managing and controlling all incoming supplies to the hotel in accordance with established policies and procedures. The role ensures accuracy compliance cost control and proper documentation of all goods received.

Key Responsibilities

• Support and encourage the objective of cost control and maintain records for audit.
• Maintain records for municipality and local authority requirements.
• Update the purchasing manager and on rejected deliveries short supplies and non-supply of products for alternative actions.
• Ensure the quality quantity; prices and self life of the incoming supplies are according to the purchase orders.
• Where appropriate obtain specialist opinion on the quality of the supply from the department concerned.
• Secure the product received on behalf of the hotel and arranged deliver to the respective department or stores without delays.
• Create credit notes where appropriate.
• Documentation of hotel properties returned send out for repairs and refilling etc; and follow-up on their return.
• Update the accounts payable with all supporting at the end of the day.
• Maintain updated documents related to supplies on order in fine and in the inventory system.  
• Assist the Assistant and Cost Controller for month-end inventories and their reconciliations.  
• Assist the Assistant and Cost Controller in administration of the Inventory system.
• To assist in carrying out quarterly bi-yearly yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Cost Controller and Assistant Cost Controller.
• Respect the policies and procedures implemented on the process of receiving

Qualifications :

• Degree or Diploma in Purchasing & Supplies Procurement Accounting Finance or related field
• Professional certification or progress toward CIPS or KISM is an added advantage
• 13 years experience in receiving stores procurement or cost control preferably in a hotel environment
• Experience working with inventory management or ERP systems
• Strong attention to detail with ability to verify quality quantity prices and shelf life of goods
• Good numerical skills and ability to support reconciliations and accounts payable processes
• Basic knowledge of accounting principles and inventory procedures
• Understanding of audit requirements and documentation control
• Knowledge of food safety and hygiene standards (especially for F&B supplies) is an added advantage
• Good communication and coordination skills

Additional Information :

• Employee benefit card offering discounted rates in Accor worldwide.
• Learning programs through our Academies.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities.
• Be part of creating the historic story of rehabilitating and releasing the rare Mountain Bongo that was heading toward extinction.
• Working with a hotel rich in history and known for exemplary services while growing your career.
• Work and learn in a magical luxury property.

Remote Work :

No

Employment Type :

Full-time