Administrative Assistant

Main purpose of the job

The Administration Assistant will provide proactive efficient effective and confidential service in support of the Registrar Academic Affairs. This role will involve managing a diverse range of responsibilities including diary management correspondence document preparation event coordination and general office administration.

Key Responsibilities:

Key Areas

1. Secretarial/ Administrative support

Deliverables:

Provide secretarial support to the Registrar Academic Affairs including management making travel arrangements Telephone enquiries drafting correspondence managing filing systems version control of policies contacts and record keeping;

Professional engaged in the work of AmIU and its continuing priorities through a continuing understanding of the business context;

Examine material/correspondence for the Registrar Academic Affairs and co-ordinate responses acting as required and prioritizing and anticipating action required and preparing routine responses;

Ensure Registrar Academic Affairs is appropriately briefed for internal and external engagements

Act as secretary to the Registrar Academic Affairs meetings (internal and external) working with the Chair to proactively provide timely agenda and minutes and appropriate follow-up;

Utilize the AmIU information management systems to provide reports as appropriate including assisting with reports and data concerning finance and student records

To collate and analyze data including conducting internal and sector- wide research supported with appropriate data analysis that provides the Registrar Academic Affairs with accurate and meaningful information.

2. Customer/Teamwork

Deliverables:

To be the first point of contact for the Registrar Academic Affairs office

Receive and dispatch information from/to students concerning admissions class attendance examinations and graduations

Manage and develop the Registrar Academic Affairs external communications with local national and internal stakeholders

Manage the internal communication from the Registrar Academic Affairs office

Work with relevant AmIU offices in managing and organizing VIP visits including lectures graduation and liaising with marketing and communication as appropriate

Arrange and provide hospitality for visitors.

and Organization

Deliverables:

Manage the day-to-day functioning of the Registrar Academic Affairs office

Work with the Registrar Academic Affairs to ensure deadlines are met prompting action as required

To liaise and prepare for meeting with external contacts and stakeholders and collaborative partners

Undertake any other duties pertinent to the post that might be requested at any time.

Draft edit and proofread correspondence reports and presentations on behalf of the Registrar Academic Affairs.

Respond to inquiries and requests in a timely and professional manner.

Manage incoming and outgoing correspondence ensuring timely delivery and follow-up.

Documents development prepare and format documents presentations and reports using Microsoft Office Suite and other relevant software

Handle travel arrangements including booking flights accommodation and visas.

Provide administrative support to other staff members as required manage Registrar Academic Affairs research portfolio

Maintain confidentiality of sensitive information.

Qualifications :

Education & Professional Qualification

A relevant bachelors degree from a recognized University.

Certificate/ diploma written communication skills is an added advantage.

Experience

At least six (3) years experience in academic administrative work in a university/college.

Experience in taking and processing high level minutes; making reports

Proficiency in Microsoft office and adequate knowledge of databases

Skills Attitudes & Competencies

High degree of sensitivity and confidentiality

Exemplary judgement and ability to work flexibly in a range of operations/strategic settings

Quick thinker who thrives on maintaining high standards of operational effectiveness even during times of extreme high pressure

Ability to re-prioritize and multi-task

  Strong interpersonal

Team player

Result oriented; report writing skills

Problem-solving skills

Additional Information :

Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience. The closing date will be 12th March 2026.

All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.

Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

All Amref International University open vacancies are published on our website under the Vacancies page and on our official social media pages. Kindly note that official emails from AmIU will arrive from an @ or @ address.

Amref International University is committed to safeguarding and promoting the welfare of children young people and vulnerable adults and expects all staff to share this commitment. Amref International University is dedicated to diversity and is an equal-opportunity employer with a non-smoking environment policy.

Remote Work :

No

Employment Type :

Full-time