LEGAL ASSISTANT
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
JOB TITLE: LEGAL ASSISTANT
About This Job:
Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan.
On behalf of our client we are looking for a competent skilled and experienced Legal Assistant to work in Nairobi Kenya
Job Summary
The overall purpose of this role is to provide administrative paralegal and operational support to the Legal Department. The role ensures efficient legal workflow management assists in drafting and reviewing routine legal documents maintains legal records supports compliance activities and coordinates with internal and external stakeholders to facilitate smooth legal operations. The position is foundational to strengthening the departments responsiveness accuracy and overall effectiveness.
DUTIES & RESPONSIBILITIES:
Legal Administration
Maintain and organize legal files contracts correspondences and case folders in both physical and digital repositories.
Support contract management processes including tracking contract expiry dates renewals and approvals.
Prepare format and proofread legal documents letters minutes demand notices and routine drafts under supervision.
Compliance Support
Assist in monitoring compliance calendars for statutory filings licenses permits and regulatory obligations.
Support compliance audits documentation gathering and follow-ups with relevant departments.
Help prepare compliance reports for management.
Paralegal and legal support
Conduct basic legal research to support the Legal Associate or General Counsel.
Summarize statutes regulations and case law relevant to ongoing matters.
Prepare case briefs bundles and hearing documentation.
Contract support
Support drafting of simple agreements (e.g. NDAs standard vendor agreements) under supervision.
Follow up with departments and external parties to ensure timely execution and safe storage of contracts.
Litigation & Dispute Management Support
Liaise with external counsel on service of documents court attendances filings and status updates.
Maintain an updated litigation tracker including hearing dates case updates and costs.
Corporate Governance & Records
- Assist in maintaining statutory registers and minute books.
- Support preparations for Board Committee packs governance filings and internal audits.
Departmental Operations & Digital Transformation
- Support digitization of contracts legal workflows and implementation of legal request tracking systems.
- Assist in improving turnaround time through standardized templates and checklists.
Cross-Functional Coordination
- Coordinate with Finance HR Procurement Sales and Operations to follow up on legal requests documentation and compliance requirements.
- Support the Finance team with debt recovery documentation issuing demand notices and liaising with external counsel.
KNOWLEDGE SKILLS AND EXPERIENCE:
Bachelor of Laws degree (LLB) from a recognized institution
Admitted to the Kenya School of Law (KSL) or has completed the same pending pupillage.
Basic understanding of legal processes contracts compliance and litigation procedures.
Strong research writing and document management skills.
Basic legal research skills
Drafting and documentation
Understanding of regulatory and compliance requirements
File and records management
Proficiency in MS Office and legal document tools
Accuracy and attention to detail
Interested and qualified applicants should submit their applications through the link below
Note:
Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
Requirements
Bachelor of Laws degree (LLB) from a recognized institution
Admitted to the Kenya School of Law (KSL) or has completed the same pending pupillage.
Basic understanding of legal processes contracts compliance and litigation procedures.
Strong research writing and document management skills.
Basic legal research skills
Drafting and documentation
Understanding of regulatory and compliance requirements
File and records management
Proficiency in MS Office and legal document tools
Accuracy and attention to detail
Company Industry
IT Services and IT Consulting
Key Skills
- Administrative Law
- Intellectual Property
- Employment Law
- Advocacy
- Legal Research
- Contract Law
- Criminal Cases
- Legal procedures
- Law
- Legal Operations
- Private Practice
- Civil Litigation
- Federal Courts
- Labor Law
- Arbitration Law
