Federal Programs Support Assistant

The Federal Programs Support Assistant ensures accurate accounting records for receipts/disbursements within their assigned office. The Federal Programs Support Assistant provides specialized administrative and clerical support to members of the Department of Professional Learning and Federal Programs.

Essential Job Functions:

• Performs financial/budget management responsibilities including completion of reimbursements monthly and yearly budget reconciliation and maintaining expenditure justification documentation for department office and grant budgets.
• Maintains complete physical and digital records of all financial transactions and a financial filing system in accordance with division and grant guidelines
• Responds to requests for assistance concerns and/or complaints and serves as a liaison between staff administrators parents and vendors
• Develops a variety of reports correspondence and forms using appropriate tools; research and compile data according to established procedures and timelines
• Works with Purchasing Budget and Accounting to monitor expenditures and maintain inventory related to grant funds.
• Completes all steps of the purchasing process for all grant-related purchases:
• Solicits quotes and formal bids for purchases
• Prepares purchase orders and other data
• Reconciles checkbook and bank statements
• Posts requisitions receipts and disbursement information to appropriate ledger
• Processes financial mail
• Maintains accurate and up-to-date records inventories and other departmental and grant-specific documentation
• Checks and balances cash and negotiable instruments against receipted copies of bills
• Assists in tracing errors and records adjustments to correct charges or credits posted to incorrect accounts

Click here to read the full job description for this role.

Education and Experience:

• Associates Degree from a regionally accredited college or university -OR- High School Diploma of GED with recent and successful industry experience

Preferred

• Bachelors Degree from a regionally accredited college or university
• Currently possesses a Technical Professional Virginia Collegiate Professional or Postgraduate Professional License

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger - Your success directly influences our students success. Here YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams please visit our website athttps:// Terms:Employment may be offered as a 12-Month (243 Day) contract at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the record and background checks will be completed after an offer is made.

Required Experience:

Junior IC