Lease Administrator

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Lease Administrator Sydney CBD NSW

Company: BGIS Corporate Healthcare Portfolio
Employment Type: Full-Time Permanent On-Site (Core Business Hours)
Location: Sydney CBD Close to Public Transport

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions across healthcare government commercial and corporate environments. We pride ourselves on fostering inclusive workplaces maintaining high standards of service and building trusted partnerships with our clients.

Purpose of the Role

BGIS is seeking an experienced Lease Administrator to support the efficient day-to-day management of a national corporate healthcare property portfolio. Working closely with the Property Management team and reporting to the Account Manager you will help ensure leases financial processes and administrative systems are accurate compliant and running smoothly.

This is a client-facing role based within a corporate head office environment. You will engage directly with stakeholders tenants and finance contacts helping maintain the strong collaborative relationship we have built.

We are looking for someone practical solutions-focused and confident in managing competing priorities. You will join a supportive team of six where cultural contribution initiative and a positive can-do mindset are highly valued.

Key Responsibilities

Maintain accurate lease registers documentation status schedules and compliance records
Monitor lease obligations and ensure all parties meet commitments
Maintain registers for insurances bank guarantees and tenant securities
Prepare monthly rent payments utility invoices accruals and reconciliations
Prepare tenant invoices and manage weekly debtors reporting with follow-up
Assist with account reconciliations across payables receivables and utilities
Provide administrative and financial support to the Property and Finance teams
Build strong working relationships with client representatives and stakeholders

Education Experience & Skills

Essential:

Experience supporting property facilities or integrated service environments
Strong administrative and financial coordination skills
Ability to manage multiple tasks and prioritise effectively
Tertiary qualification in Property Commerce Business or related discipline
Strong stakeholder engagement and communication capability
Confident working with financial data invoices and reconciliations

Desirable:

Experience with property management software
Strong proficiency in Microsoft Office particularly Excel and Word
Additional training or certifications in property or lease administration

Workplace Flexibility

This role is based on-site in a corporate CBD office environment during core business hours supporting close collaboration with the client and internal teams.

Why Join BGIS

Key Benefits Include:
Recognition & rewards spot recognition vouchers and $2000 employee referral bonus. Access to Flare for discounts across retailers energy utilities & much more!
Health wellbeing & lifestyle benefits Fitness Passport (access for you and your family to gyms and aquatic centres nationwide) employee discounts and optional yearly paid flu vaccination vouchers
AFR Best Places to Work 2024 & 2025
Endorsed by WORK180 as an employer of choice for women
Health perks including EAP wellness programs & flu vaccinations
Career progression through secondments & internal mobility
2 paid volunteer days annually
Leadership programs Future Leaders & Leadership Fundamentals
Employee referral bonuses
WGEA Compliance Certification

BGIS employs over 12000 people globally and manages more than 50000 facilities including critical healthcare environments. We are recognised for innovation diversity and our commitment to continuous improvement.

How to Apply

If you are a proactive and detail-focused lease or property professional who enjoys working collaboratively in a client-facing environment we would love to hear from you.

BGIS is an equal opportunity employer. We strongly encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQIA individuals and people from culturally diverse backgrounds.

Eligibility: Applicants must have full working rights in Australia.

Apply Now
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Required Experience:

Unclear Seniority

DescriptionLease Administrator Sydney CBD NSWCompany: BGIS Corporate Healthcare PortfolioEmployment Type: Full-Time Permanent On-Site (Core Business Hours)Location: Sydney CBD Close to Public TransportWe acknowledge the Traditional Custodians of the land on which we work and pay our respects to El...