Procurement Officer Personal Assistant

Requirements

Key Responsibilities

1. Procurement & Supplier Management
   

• Source and evaluate potential suppliers for a wide range of goods and services.
  
• Run RFQs and comparison evaluations to ensure competitive pricing in line with PIL procurement standards.
  
• Maintain supplier relationships and monitor contract and service compliance.
  
• Review pricing terms and performance on a routine basis.
  

1. Office & Administrative Support
   

• Maintain suitable stock levels for office supplies and consumables.
  
• Coordinate office equipment servicing and vendor follow-ups.
  
• Ensure records filing and administration follow company procedures.
  
• Manage contracts and returns for company post-paid cell phone and fuel accounts
  

1. Travel Coordination
   

• Arrange domestic and international travel hotel bookings transport and visa requirements for PIL South Africa employees as well as incoming visitors.
  
• Prepare travel itineraries and ensure compliance with company travel policies.
  
• Process travel claims expense reports and reimbursement documentation.
  
• Coordinate travel logistics for visiting management customers and partners.
  

1. Event Support & Coordination
   

• Assist in planning and coordinating meetings staff events workshops townhalls any customer functions and site visits.
  
• Arrange venues catering entertainment hospitality and supporting materials.
  
• Ensure all events and engagements are executed professionally that appropriate PIL branding is placed and that PIL brand standards are achieved.
  

1. Executive Support (as required)
   

• Support the MD with diary and meeting coordination.
  
• Prepare documentation meeting packs correspondence and follow-up actions.
  
• Act as a coordination point between teams to ensure information flows smoothly.
  

1. Serve as the first point of contact for visitors clients and service providers.
   

• Manage the reception area ensuring it is welcoming professional and well-maintained.
  
• Handle incoming and outgoing courier deliveries and correspondence.
  
• Support meeting room bookings visitor access and hospitality arrangements.
  

Qualifications & Experience

• Minimum 5 years experience in administration procurement or executive support.
  
• Strong supplier coordination and communication skills.
  
• Proficient in MS Office (Word Excel PowerPoint Outlook).
  
• Experience arranging corporate travel preferred.
  
• Experience in multinational environment advantageous.
  

Attributes

• Highly organised reliable and proactive.
  
• Strong interpersonal and communication skills.
  
• Able to manage multiple tasks and deadlines without supervision.
  
• Professional discreet and confident engaging with internal and external stakeholders.
  
• Solution-focused mindset with attention to detail.