Team Assistant Engineering

As our Team Assistant Engineering your responsibilities will include but are not limited to:

Safety Health and Environment

• Adhere to all health and safety practices requirements.
• Promote good housekeeping to ensure compliance.
• Promote an environment where team members can deliver their outputs within a controlled risk environment.

Performance Delivery

Administration:

• Compile coordinate and monitor team members calendars as required.
• Take minutes at meetings and provide general assistance during presentations to the department.
• Organise and maintain the diaries as designated and make appointments as required.
• Order stationery and other consumables.
• Book meeting rooms catering and equipment.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submitted to accounts for payment.
• Perform expense reconciliation and invoice administration.
• Provide general administrative support as necessary.
• Assist team members with time-related activities.
• Compile various monthly reports to provide feedback to relevant stakeholders.
• Execute SAP orders.

Document Control:

• Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
• Collate or make available documents briefing papers reports and presentations as required by the department.
• Assist team members with documents per the new company templates and guidelines.
• Perform background search for documents necessary for ad-hoc and formal inquiries (WIs one-pagers memos etc.) and the presentation thereof to the team.
• Distribute relevant documents (memos reports legislative information etc.) to appropriate internal and external stakeholders.
• File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.

Logistical Arrangements:

• Arrange travel visas and accommodation for the department according to the Anglo American travel and accommodation policy.
• Organise and coordinate all visits of consultants and other providers for the P&O management team according to procedures.

Assistance:

• Assist according to own level/area of competence and by following company policies within the team and co-workers when instructed or during the absence of the responsible person.

This role is in the Technical & Strategy (T&S) department on a band A4 level reporting to the Head of Engineering.

Qualifications :

• Grade 12/N3 Technical
• Relevant qualification in Office Administration or similar on NQF4
• SA Drivers Licence

Technical Knowledge

• 2-3 years of relevant experience in office administration.
• Proficiency in MS Office applications including WORD Excel and PowerPoint.
• Familiarity with SAP.
• Knowledge of Customer Relationship Management.
• Experience in scheduling and travel coordination.

Additional Information :

Who we are

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine.

We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve peoples lives.

How we are committed to your safety

Nothing is more important to us than ensuring you return home safely after a days work. To make that happen we have the most rigorous safety standards in the industry. Not only that were also continually investing in new technologies from drones to data analytics that are helping to make mining safer.

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How to apply

To apply for this role please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.

Remote Work :

No

Employment Type :

Full-time