Senior Assistant Officer RPL Advisor (Post level 12) (Contract appointment 3 years) Student Success (Access & Advising) (Job ID 6353)

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: Applications submitted through any other platform will not be considered.

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Duties and responsibilities:

General Office Administration
Coordinate office administration support to the Recognition of Prior Learning (RPL) Office.
Keep an inventory and order office equipment and supplies where necessary.
Support the planning and logistics of RPL meetings and strategic planning.

Recognition of Prior Learning (RPL) administration
Act as the first point of contact to RPL prospective candidates staff and the general community.
Provide necessary information and RPL documentation to enquirers.
Advise prospective candidates and candidates on their RPL application and process.
Receive and screen RPL applications and request outstanding documents.
Quality control RPL application documents and forms.
Capture and keep a record of the filing of RPL Applications admissions and other RPL-related processes.
Record all relevant RPL processes in the database.
Keep a record of the RPL process of candidates and follow up on the application process where necessary.
Coordinate all logistical arrangements for RPL workshops.

Client Relationships Liaison
Liaise with Internal and External stakeholders including candidates.
Co-ordinate the information dissemination and communication of RPL at the UFS.

Financial administration
Process requisitions purchase orders and operate all relevant finance systems.
Process/ issue invoices for RPL candidates corporate companies and Bursary officers.
Keep track of RPL payments and expenditure.
Follow up on outstanding RPL application and assessment fees.
Coordinate and process ad hoc payments.
Liaise with the UFS finance department on all RPL payments.

Contribute to the Planning and Implementation of RPL-related Projects
RPL annual orientation guide.
RPL Evaluation.
RPL Learner Case Management tool.
Maintenance of the RPL website.

Inherent Job Requirements:

Grade 12 or National Vocational Certificate on NQF level 4.
A minimum of one (1) years relevant working experience in office management/administration.
A minimum of one (1) years relevant experience in student support and/or advising.

Recommendations:

Two (2) years relevant experience in academic advising or any other student-facing services.
A Bachelors degree on NQF Level 7 in the field of Business Administration or Higher Education-related field.

Key Competencies Required:

Results-Oriented:
- The ability to stick with tasks not give up and overcome obstacles in completing ones task.
- The ability to be reliable responsible dependable and to fulfil obligations.

Strategic Thinking:
- The ability to deal with several activities at a time.
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.

Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.

Building Coalitions:
- The ability to interact with others and establish personal connections with people.
- The ability to make decisions through consultation collaboration and working with close supervision.

Required Documents

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Assumption of duties:
As soon as possible.

Closing date:
22 February 2026.

Salary:
The annual remuneration package including benefits is RRper annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email . Additionally kindly contact / 2558 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.