Procurement Specialist I
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Job Location:
Austin, TX - USA
Yearly Salary:
$ 59551 - 65000
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
The Travis County Purchasing Office is responsible for overseeing how the County buys goods and services and processes contracts ensuring a legal ethical and transparent process. Its work supports every other part of County government and protects taxpayer resources.
PROCUREMENT SPECIALIST I JOB SUMMARY:
- Performs a variety of statutory compliance duties related to the countys procurement processes including the development oversight and monitoring of purchases contracts and solicitations.
- Evaluates and monitors complex contract performance compliance and contractual obligations on a county-wide basis with minimal supervision.
- Acts as liaison between county departments including fiscal staff project managers management and other county staff as well as outside agencies vendors and the constituent community as required.
- Continuous professional development through active participation in at least one of the available Communities of Practice.
- Support disaster response efforts outside of normal business hours.
- Promote efforts to advance equity and inclusion by identifying barriers and creating opportunities for a diverse business community.
- Demonstrates understanding of and supports the mission vision standards policies and procedures operating instructions confidentiality standards and the code of ethical behavior in alignment with our values and guiding principles of Professionalism Innovation and Equity (PIE) and Core Competencies for all employees of the Purchasing Office.
DISTINGUISHING CHARACTERISTICS
This is first in the series of four professional level positions in the Procurement Job Family. Under supervision the ideal candidate will successfully perform all assigned job responsibilities in support of the Purchasing Office. This position is distinguished by the amount of independence for both actions and decision-making and by the level of supervision as well as the experience required. This position may require a flexible work schedule in order to meet the needs of the Office.Duties and Responsibilities
KEY ACCOUNTABILITIES:
Functional Program Management:
- Utilize available procurement tools and methods including informal solicitations formal solicitations and other solicitation/contracting mechanisms to procure goods and services in accordance with all federal state and local regulations as well as all applicable County policies and procedures
- Identify contract issues process requisitions review and request updated quotes referring to manager for approval
- Work closely with departments to identify and resolve disputes prepare situation summaries and recommend and present solutions
Communications and Relationship Management:
- Maintain relationships with internal and external stakeholders to maintain customer service levels response and meeting needs with project managers and department heads judges multiple outside agencies and regulatory agencies and other county staff vendors end users SAP Support IT team and Auditors Office
- Respond to customer complaints and questions
Research and Analysis:
- Research cooperative contracts and benchmarking report findings to end-users and management to ensure cost effectiveness
- Coordinate planning and development of procurements assist in development of solicitations and contracts by identifying necessary terms conditions and specifications
- Research sourcing strategies to ensure sustainable cost or cost avoidance for savings
Subject Matter Expert:
- Assist department to address purchasing needs provide input and participate in systems improvements activities provide updates and information to community resources vendors and county departments
- Manage basic formal and informal competitive procurements and any other solicitation/contracting methods required
OTHER EXPECTATIONS:
- Continuous professional development through participation in educational opportunities and professional certification programs
- Uphold the organizations values by maintaining confidentiality as legally permitted
- Successfully perform all duties of a Procurement Specialist I
- Travis County employees play an important role in business continuity. As such employees can be assigned to business continuity efforts outside of normal job functions.
Minimum Requirements
EDUCATION/EXPERIENCE/SPECIAL LICENSURE/REQUIREMENTS:
Associates degree in Business Administration Procurement Public Administration Construction Management or a related field AND one (1) year of relevant work experience OR any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge skills and abilities sufficient to successfully perform the duties and responsibilities of this job.
Masters degree may substitute for two years of experience.
A valid Texas Drivers License is required.
PREFERRED:
Professional procurement certification from a nationally recognized procurement organization is preferred (e.g. CPPB CPPO NIGP-CPP).
KNOWLEDGE SKILLS AND ABILITIES:Knowledge of:
- Office procedures computer equipment databases file management techniques and related software applications
- Business English spelling arithmetic letter writing grammar punctuation and report preparation
- Existing automated business applications and their relationships to each other and interfaces with other automated systems
- Policies practices procedures and terminology of assigned function
- Contractual law and regulations and community policies resources and structures
- Principles and methods of financial record keeping and reporting
- Project management methodologies practices and techniques
- Theory principals and practice methods of government purchasing contract management and construction purchasing
Skill in:
- Understand and carry out verbal and written directions
- Manage time well and perform multiple tasks and organize diverse activities
- Perform in a stressful environment while maintaining a professional manner
- Interacting effectively with all levels of management employees numerous outside agencies and outside contractors
- Analyzing complex issues with attention to detail and translating concepts for peers and customers
- Compile and analyze data and to write clear and comprehensive reports Independent judgment problem-solving and decision-making Research compile analyze interpret and prepare a variety of fiscal statistical legal and administrative reports
- Using technology including computers word processing databases and spreadsheet programs
Ability to:
- Use discretion and courtesy in dealing with vendors and personnel in the course of work
- Work efficiently as part of a team and work independently with little to no supervision
- Work with a diverse community
- Work independently and initiate creative and effective solutions to challenges
- Effectively present information to senior management and public groups
- Ability to establish and maintain effective working relationships with departmental support staff attorneys judges clientele outside agencies and contractors other county staff and officials and all levels of management and the general public
- Exercise sound judgment in making critical decisions
- Interpret policies procedures code ordinances and regulations
- Manage multiple tasks/projects simultaneously
- Research analyze and interpret technical/professional journals financial reports legal documents
Work Environment & Other Information
Physical requirements include lifting/carrying up to 25 pounds visual acuity speech and hearing hand and eye coordination and manual dexterity necessary to operate a computer monitor keyboard printer fax machine copier adding machine typewriter and essential office equipment vision to monitor standing sitting walking climbing stairs bending stooping crouching kneeling pushing pulling reaching driving twisting balancing repetitive motion client/customer contact squatting to perform the essential functions.
This job description was approved by the Purchasing Agent on. It is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position and may include other duties as assigned.
Work Hours: Monday -Friday 8 am - 5 pm
Department: PurchasingLocation: 700 Lavaca St Austin TX 78701
Criminal Background Checks Required.
For updates or
Required Experience:
IC
Key Skills
- Purchasing
- Sourcing
- Procurement
- Employee Evaluation
- HR Sourcing
- SAP
- Supply Chain Experience
- Federal Aviation Regulations
- Contract Management
- Supplier Management
- negotiation
- Contracts
