Administrative Assistant

Job Title: Administrative Assistant

Location: Houston TX (Inner Loop / Metro Houston)Onsite

Pay Rate: $65000 base salary

Overview:

Career Launchpad for Commercial Real Estate Professionals

Join a long-standing (60 years in business!) & growing commercial real estate brokerage working on high-value transactions across industrial office retail land and investment sales. The Houston office is lean sharp and expingclient-facanding and this role sits at the center of the action.

Youll work directly with senior leadership support live deals manage critical data and help drive transactions from first outreach to closing. GREAT role for those proactive detail-obsessed professionals who want real exposure and mentorship inside commercial real estate.

This is not a back office support role!This is a client facing position and requires the ability to confidently communicate in person via phone and email.

What Youll Do:

This role blendsadministrative excellence deal support business operations.

Core Responsibilities

• Partner daily with senior brokers to manage priorities and workflows
• Own calendars scheduling meetings and property tours
• Handle inbound calls and draft polished follow-up emails
• Serve as a reliable point of contact for internal and external stakeholders

Transaction & Deal Support

• Organize deal files and track transaction timelines
• Assist with leases proposals commission agreements and closing docs
• Maintain pipeline reports KPIs and market comps
• Keep listings maps and property details accurate and current

Business Development & CRM

• Scrub property databases to identify owners and new leads
• Prep daily call and email prospecting lists
• Track industrial listings and leasing activity across Houston
• Update CRM with contacts notes and follow-ups

Marketing & Operations

• Support flyers offering memorandums (OMs) and email campaigns
• Coordinate signage or occasional site visits
• Organize SharePoint folders and handle light office admin
• Support onboarding of new clients and engagements

Tools Youll Use

• CoStar
• Crexi
• Salesforce-based CRM
• Microsoft Office Suite
• Adobe

Compensation & Perks:

Compensation

• $65000 base salary
• Full-timeonsite
• Typical hours: 8:00 5:00 PM
• Hands-on training and real mentorship from leadership

Benefits

• Medical insurance (Blue Cross Blue Shield)
• Dental & vision options available
• 401(k) plan
• 2 weeks PTO
• 10 paid holidays

Culture

• Close-knit low-ego no-politics environment
• Quarterly team outings and a laid-back but high-performance culture
• Leadership that truly invests in people
• Real growth runway this role can evolve significantly over time with potential exposure to brokerage or higher-level operations

Requirements:

Must Have

• 24 years of administrative operations or office support experience
• Strong attention to detail and follow-through
• Professional presentation and strong communication skills
• Consistent and stable work history!

Nice to Have

• Salesforce or CRM experience

Additional Notes

• Real estate licensenot required

Important Information:

• This isnot a remote role onsite presence is required
• The company doesnot provide visa sponsorship

If you want a role where your work is visible your contribution matters and your career can actually go somewhere this is it.

Required Experience:

Manager