Senior Administrative Assistant
Share
Job Location:
Waltham, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Do you want to help engineer whats next
Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients most complex challenges. We leverage our collective and diverse experience technical expertise and industry knowledge of structures and building enclosures advanced analysis performance & code consulting and applied science & research to deliver unrivaled comprehensive solutions that drive superior performance. With 750 employees in ten office locations throughout the United States SGHs industry-leading teams constantly seek to advance the meaning of whats possible.
What makes careers at SGH so special
The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator committed to advancing ourselves our teams and our industry. Together we are creating a community that never settles for what is but always seeks what could be.
There are many reasons to love SGH:
- Our Work: Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects.
- Our People: We are bold thinkers and compassionate teammates committed to lifelong learning and professional growth.
- Our Commitment: We live with integrity and embrace an obligation to give back to our professions and communities.
- Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles strong relationships and future prosperity.
Make a team impact as a Senior Administrative Assistant at SGH
The Senior Administrative Assistant in our Waltham MA office plays a multifaceted role providing essential administrative and operational support to technical and office staff. This position requires sound judgment strong organizational skills attention to detail and the ability to manage competing priorities in a fast-paced environment. Success in this role requires clear communication effective coordination of schedules and activities and discretion in handling sensitive information.
With a dedicated team mindset you champion quality and SGH standards build trusted working relationships at all levels and model responsiveness accountability and integrity.
Strategic Responsibilities and Impact on SGH
- Autonomous and Focused: Works independently manages competing priorities and adjusts focus to meet deadlines while supporting team needs.
- Oral and Written Communication: Delivers clear professional written and verbal communication tailored to diverse audiences; collaborates effectively and is receptive to feedback.
- Ability to Prioritize: Evaluates urgency versus importance to ensure preparedness and timely execution.
- Team Attitude: Approaches work with a positive solutions-oriented mindset; fosters strong working relationships and contributes to a cohesive environment.
- Accountability: Takes ownership of accuracy follow-through and quality; identifies opportunities to improve processes and outcomes.
- Confidentiality and Integrity: Handles confidential information with discretion and professionalism; consistently demonstrates ethical judgment and integrity in all work and interactions.
What Youll Do
- Serve as a trusted administrative resource providing proactive support to staff and leadership with professionalism judgment and efficiency.
- Coordinate and support planning of meetings office events catering presentations client seminars etc. and manage related calendar scheduling ensuring materials and logistics are prepared in advance.
- Manage complex calendar anticipate conflicts and facilitate smooth coordination across varied schedules and stakeholders.
- Prepare edit and format general and technical documents to SGH quality standards.
- Support the management of technical staff licenses including tracking renewals and credits.
- Coordinate travel arrangements.
- Process and reconcile expense reports.
- Partner with HR to facilitate the new hire onboarding process and coordinate orientation responsibilities.
- Coordinate with the IT department to troubleshoot issues with conference rooms staff workstations and equipment setup.
What Youll Need
- 7 years of relevant administrative assistant experience or equivalent.
- Bachelors degree is preferred not required
- Experience in a fast-paced professional environment.
- Business and technical document preparation experience is strongly preferred.
- Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) is required.
- Full-time in-office presence and overtime as necessary.
Working Conditions
While performing the duties of this job the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor hand and finger skills in the use of a keyboard mouse telephone or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision distance vision depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. The employee will also perform physical duties including lifting at least 25 lbs. Therefore physical fitness and the ability to perform such tasks are required.
Benefits Overview:
SGH provides the following benefits to eligible employees:
- Paid Time Off (Vacation time Sick leave Holidays)
- Paid Parental Leave
- Profit Sharing and 401(k) plan with a discretionary company contribution
- Health Insurance (Medical Dental & Vision)
- Short and Long-Term Disability (company paid)
- Employee Basic Life and AD&D insurance (company paid)
- Optional Life Insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Fertility Family Forming and Hormonal Health benefit
- Employee Assistance Program
- Pre-tax Commuter Benefit
- AFLAC Accident & Cancer Insurance
- Legal & Identity Theft plans
- Tuition Reimbursement
Compensation:
The below range is a good faith estimate pursuant to applicable equal pay and pay transparency laws. The actual salary offered will be based on several factors including the candidates experience qualifications and work location.
Base salary is a part of SGHs industry leading Total Compensation package. Our Total Compensation package includes base salary pay for extra hours worked an annual discretionary bonus program generous paid time off and health and wellness benefits with a special emphasis on substantial SGH contributions to medical insurance premiums and SGHs Profit Sharing & 401(k) Plan.
This position is eligible for a $5000 sign-on bonus.
SGH is an Equal Opportunity Employer. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you or you need a reasonable accommodation to apply due to a disability please emailor calland ask for Human Resources.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
We engineer the important and treasured structures of a community for today’s needs and future realities.
