Administrative Assistant II

The Seattle Times a family-owned news organization is seeking a dependable and detail-oriented Administrative Assistant to support Rotary (the Seattle Times printing department) and Seattle Times Affiliate Newspapers in Yakima and Walla Walla.

This position reports to the Senior Director of Affiliates and Operations and provides administrative support to other directors within the departments as needed. The role is focused on providing consistent reliable administrative and operational support to ensure smooth day-to-day coordination across printing operations and affiliate newspaper activities.

The ideal candidate is organized methodical and comfortable managing routine administrative work while balancing multiple priorities. This role requires discretion sound judgment and a steady approach to supporting leadership operational teams and cross-departmental initiatives.

Work Location: This position is fully on-site at our Kent Printing Facility with a standard Monday-Friday schedule.

Responsibilities:

• Provide administrative support to the Senior Director of Affiliates and Operations and other department directors as assigned.
• Support administrative needs for Rotary (printing operations) and two Seattle Times affiliate newspapers located in Yakima and Walla Walla.
• Coordinate calendars meetings and scheduling; prepare agendas take notes and track follow-up items as needed.
• Manage incoming communications including email phone calls and correspondence exercising judgment regarding priority and routing.
• Prepare edit proofread and format correspondence reports spreadsheets and presentations with accuracy and consistency.
• Assist with budget and expense tracking invoice processing and basic administrative reporting.
• Provide support for payroll-related or timekeeping processes as applicable.
• Be familiar with and work within advertising print management and related operational systems in order to provide administrative support coordination and basic reporting.
• Assist with coordination and logistical support for meetings events and convenings including space reservations materials preparation and travel arrangements when required.
• Maintain organized digital and physical filing systems ensuring accuracy accessibility and confidentiality of records.
• Track deadlines deliverables and ongoing administrative commitments.
• Support special projects and cross-departmental initiatives as assigned.
• Maintain confidentiality and professionalism in all aspects of the role.
• Perform other related duties as assigned.

Qualifications:

Education

• High school diploma or equivalent required; college degree or equivalent relevant experience.

Experience

• 24 years of administrative assistant or office support experience.
• Experience supporting multiple leaders or operational teams preferred.
• Prior experience in an operations manufacturing production or multi-site environment is a plus.
• Exposure to advertising systems print management systems or other operational software is a plus.

Skills and Abilities

• Strong organizational and time-management skills with attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to prioritize tasks manage routine workflows and meet deadlines.
• Demonstrated discretion and ability to handle confidential information.
• Ability to work independently and collaboratively in a structured environment.
• Proficiency with Microsoft Office applications including Outlook Word Excel and PowerPoint.
• Comfortable learning and working within multiple operational and administrative systems.
• Reliable steady and professional approach to work.

Compensation:The full salary range for this position is $58000 to $79700. We typically pay between $58000 to $72400 depending on experience and qualifications.

Benefits:

• Medical dental and long-term disability insurance
• Employee assistance program
• Optional life and AD&D insurance and long-term care insurance
• 401(k) plan with employer match
• 10 days of annual vacation accrual increasing with tenure up to 20 days
• 10 days of annual sick accrual; unused sick pay accrues to an extended illness bank
• 9 paid holidays
• Free parking
• Complimentary Seattle Times subscription
• Wellness program
• Fertility coverage (with lifetime limits) for eligible employees
• Parental leave options

Please Note: This position requires the successful completion of a pre-employment criminal background check once an offer has been made.

Founded in 1896 The Seattle Times continues its tradition as a family-owned Pulitzer Prize-winning newspaper that cuts through the clutter and provides readers with timely relevant news. We serve the Pacific Northwest with thoughtful independent journalism that makes a real difference in our community. And as a media solutions company we combine cutting-edge digital capabilities and service with the values and integrity of respected traditional media with an established audience of 1.9 million. At The Seattle Times youll find work that matters.

If you need assistance to accommodate a disability please contact Human Resources at and provide a description of the reasonable accommodation(s) needed.