Administrative Assistant [26040]

As part of the  team you will have the following responsibilities:

• Preparation of agenda sending invitations coordinating catering support booking rooms (in an internal or external venue) preparing presence list and other relevant services;
• Drafting correspondence preparing relevant minutes reports statistics notes presentations updating databases monitoring of work in progress calendars/agendas mails monitoring proof-reading of documents formatting of relevant documentation;
• Travel and accommodation booking processing reimbursement claims in accordance with applicable rules;
• Contacting the agreed provider and research for an optimal travel agenda booking the flights and accommodation collecting supporting documents for claims reimbursement managing the reimbursement processes processing related internal workflows etc.;

Qualifications :

You will have the following qualifications and relevant experience:

• Completed secondary education or vocational diploma or bachelor degree in administration business management or related field.
• 25 years of relevant administrative experience ideally in an international or corporate environment.
• Experience in event coordination meeting logistics and travel arrangements is preferred.
• Excellent MS Office skills: Word Excel PowerPoint Outlook;
• Ability to draft and format reports minutes presentations correspondence and maintain databases;
• Experience with calendar/agenda management tools (e.g. Outlook Teams SharePoint);
• Familiarity with travel booking systems and expense/reimbursement workflows;
• Ability to manage internal tools for workflows document management and approvals.
• The candidate should be eligible for EU security clearance.
• Fluency in English is mandatory; knowledge of Czeck is an advantage.

Additional Information :

This job is located in Prague Czech Republic.

If you think you have what it takes for this job please send your CV (in English and in Word or PDF) by clicking on the button Apply for this job quoting job CZ-HP-26040.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer our company works every day to combat all forms of discrimination and promote a respectful working environment. Thats why committed to gender diversity and overall inclusivity we encourage all applications and profiles. Last apply date: 13/03/2026!

Remote Work :

No

Employment Type :

Full-time