Assistant to Property Manager, Asset Services

Praha 1 - Czech Republic

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Department:

Asset Management

Job Summary

The Assistant to Property Manager provides comprehensive administrative financial and operational support to the Property Management team in the management of commercial real estate assets. This role is critical in ensuring the efficient day-to-day operation of properties by coordinating tenant services supporting financial reporting maintaining compliance documentation and serving as a liaison between tenants vendors and internal stakeholders. The position requires strong organizational skills attention to detail and a solid understanding of commercial real estate operations.

Core Responsibilities

Administrative & Operational Support

Provide day-to-day administrative support to the Property Manager across a portfolio of commercial properties (office retail industrial or mixed-use).
Maintain accurate and organized property files both digital and hard copy in accordance with company policies and audit requirements.
Assist with scheduling property inspections meetings site visits and vendor appointments.
Prepare meeting agendas take meeting minutes and track follow-up actions.

Tenant Relations

Track and follow up on tenant service requests to ensure timely resolution.
Assist with tenant onboarding and move-in/move-out processes including coordination of access keys and documentation.
Support the administration of tenant rules and regulations and assist with enforcement communications when required.

Financial & Accounting Support

Review invoices for accuracy and proper coding prior to approval and processing.
Track accounts payable and receivable items related to property operations.
Assist with rent roll maintenance and review of tenant billings recoveries and escalations.
Support month-end and year-end close processes including variance explanations and supporting documentation.

Vendor & Contract Coordination

Assist in the coordination and oversight of third-party vendors contractors and service providers.
Maintain vendor files insurance certificates and compliance documentation.
Track service contracts expirations and renewals and assist with procurement processes as directed.
Verify completion of work orders and assist with quality control follow-up.

Compliance & Risk Management

Assist with ensuring properties comply with applicable regulations safety standards and company policies.
Maintain records related to inspections life safety systems environmental reports and risk management documentation.
Support audit requests by compiling and organizing required property records.

Reporting & Systems

Utilize property management and accounting systems (e.g. Yardi MRI SAP JD Edwards or similar platforms).
Maintain data accuracy across internal systems and reporting tools.

Qualifications :

Experience & Qualifications

13 years of experience in commercial property management real estate administration or a related support role preferred.
Experience working within a large commercial real estate services firm or institutional environment is a plus.

Skills & Competencies

Strong organizational and time-management skills with the ability to manage multiple priorities.
High attention to detail and accuracy particularly in financial and contractual documentation.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
Familiarity with property management software (e.g. Yardi MRI) is beneficial but not necessary.
Professional demeanour with strong customer service and interpersonal skills.
Ability to work independently and collaboratively in a fast-paced deadline-driven environment.

Remote Work :

Employment Type :

Full-time

The Assistant to Property Manager provides comprehensive administrative financial and operational support to the Property Management team in the management of commercial real estate assets. This role is critical in ensuring the efficient day-to-day operation of properties by coordinating tenant serv...

Core Responsibilities

Administrative & Operational Support

Provide day-to-day administrative support to the Property Manager across a portfolio of commercial properties (office retail industrial or mixed-use).
Maintain accurate and organized property files both digital and hard copy in accordance with company policies and audit requirements.
Assist with scheduling property inspections meetings site visits and vendor appointments.
Prepare meeting agendas take meeting minutes and track follow-up actions.

Tenant Relations

Track and follow up on tenant service requests to ensure timely resolution.
Assist with tenant onboarding and move-in/move-out processes including coordination of access keys and documentation.
Support the administration of tenant rules and regulations and assist with enforcement communications when required.

Financial & Accounting Support

Review invoices for accuracy and proper coding prior to approval and processing.
Track accounts payable and receivable items related to property operations.
Assist with rent roll maintenance and review of tenant billings recoveries and escalations.
Support month-end and year-end close processes including variance explanations and supporting documentation.

Vendor & Contract Coordination

Assist in the coordination and oversight of third-party vendors contractors and service providers.
Maintain vendor files insurance certificates and compliance documentation.
Track service contracts expirations and renewals and assist with procurement processes as directed.
Verify completion of work orders and assist with quality control follow-up.

Compliance & Risk Management

Assist with ensuring properties comply with applicable regulations safety standards and company policies.
Maintain records related to inspections life safety systems environmental reports and risk management documentation.
Support audit requests by compiling and organizing required property records.

Reporting & Systems

Utilize property management and accounting systems (e.g. Yardi MRI SAP JD Edwards or similar platforms).
Maintain data accuracy across internal systems and reporting tools.

Qualifications :

Experience & Qualifications

13 years of experience in commercial property management real estate administration or a related support role preferred.
Experience working within a large commercial real estate services firm or institutional environment is a plus.

Skills & Competencies

Strong organizational and time-management skills with the ability to manage multiple priorities.
High attention to detail and accuracy particularly in financial and contractual documentation.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
Familiarity with property management software (e.g. Yardi MRI) is beneficial but not necessary.
Professional demeanour with strong customer service and interpersonal skills.
Ability to work independently and collaboratively in a fast-paced deadline-driven environment.

Remote Work :

Employment Type :

Full-time

Key Skills

Accounting Software
Section 8
Customer Service
Assistant Manager Experience
Yardi
Computer Literacy
Fair Housing Regulations
LIHTC
Administrative Experience
OneSite
Property Leasing
Property Management

Apply Now

About Company

Colliers International EMEA

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real es ... View more

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