Administrative Associate IV

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

SUMMARY:

The Administrative Associate IV under general supervision provides complex administrative support work.

DUTIES & RESPONSIBILITIES:

• Assists with managing office activity and monitors office procedures to eliminate duplication of efforts and to streamline flow of operations. Assists with office administration. Assists students staff and others in the college in order to regulate and oversee activity.
• Responsible for entering courses for the College of Business in BANNER.
• Maintains inventory by counting material equipment merchandise or supplies in stock and orders supplies as needed. Contacts appropriate individual for equipment repairs; and performs simple preventative maintenance on office equipment. Maintains inventory log as well as responsible for updating records in FFX to reflect any and all changes for all inventory listed under the College in CANOPY.
• Performs word processing desktop publishing presentation and data management activities and assists staff with the use of these applications. Composes correspondence reports publications and presentations including editing and proofreading. Creates and maintains spreadsheets and databases.
• Greets visitors answers and screens calls provides information and referrals and schedules appointments. Receives sorts and routes mail and performs other mail services.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures services or programs. May perform mail services.
• Applies interprets and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Maintains a variety of fiscal administrative and academic records. Posts information to agency records and modifies forms or records. Verifies processes and reviews forms reports and other documents.
• Makes arrangements for meetings appointments conferences and travel. May set up meetings seminars and other special events to include facilities equipment and food.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver pick up or receive cash payments documents supplies equipment or materials.
• May coordinate activities and assign work to student workers and graduate assistants. May participate in the hiring training and supervision of student workers graduate assistants and other support staff.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Four years of related experience. Knowledge of word processing spreadsheet and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Degree preferred. Administrative support experience in higher education. Knowledge of and experience with Famis Cascade and Banner.

SUPERVISION OF OTHERS:

May supervise and assist with training student workers and graduate assistants

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

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All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.