Part time Administrative Associate 3

Title: Part Time Administrative Associate 3

Pay Rate Range: $38.00/hr.
Employment Type: Contract 6 months
Schedule: Part-time (20 hours/week); Monday Friday 8:00 AM 6:00 PM
Location: Stanford CA 94305 (Hybrid 3 days onsite per week)
Job Code:

Job Overview

Tekberry is seeking an experienced and highly organized Administrative Associate 3 to support a department at a world-renowned academic and research institution.

This part-time hybrid role provides comprehensive administrative and financial support with a strong emphasis on calendaring meeting coordination financial transactions and travel booking. The ideal candidate brings solid office experience strong organizational skills and the ability to work independently while managing multiple priorities in a fast-paced academic environment.

This is a 6-month assignment with no opportunity for permanent conversion due to funding limitations.

As a Tekberry W2 employee you will have access to health benefits including medical dental and vision coverage (based on eligibility).

Key Responsibilities

Executive & Administrative Support

• Manage complex calendaring and scheduling for faculty and/or leadership including resolving conflicts and prioritizing meetings.
• Coordinate meetings including room reservations virtual meeting logistics and preparation of supporting materials.
• Respond to inquiries and serve as a resource regarding department processes and procedures.
• Handle sensitive and confidential information with discretion and professionalism.

Financial Transactions & Procurement

• Process financial transactions in compliance with university policies and procedures.
• Support purchasing reimbursements and invoice tracking.
• Assist with financial recordkeeping and reconciliation activities.
• Utilize Oracle Financials (experience desired) to process and monitor transactions.

Travel Coordination

• Arrange domestic and international travel including flights lodging and ground transportation.
• Ensure travel bookings and reimbursements comply with university guidelines.
• Prepare and process travel expense reports in a timely and accurate manner.

Operational & General Office Support

• Maintain organized records and documentation.
• Track deadlines and ensure timely completion of administrative tasks.
• Support general office operations and provide backup assistance as needed.
• Perform other administrative duties as assigned.

Education & Experience (Required)

• High school diploma or GED required.
• Minimum of 3 years of office or administrative experience preferably in a long-term role.
• Experience supporting calendaring financial processing and travel coordination.

Top 3 Requirements to Hire

• Demonstrated ability to manage complex calendaring and meeting scheduling.
• Experience processing financial transactions and maintaining accurate documentation.
• Experience booking and coordinating travel.
• Oracle Financials experience desired.

Knowledge Skills and Abilities (Required)

• Proficient computer skills and demonstrated experience with office software and email applications.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a hybrid work environment.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Professional demeanor and sound judgment in handling confidential information.

Why Tekberry

Tekberry offers a $100 referral bonus for referrals resulting in successful placements.

Tekberry Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other protected category under applicable laws.

Tekberry Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume you consent to receive communications from our organization via text message.

View all open roles:

#INDHP