Administrative Support Specialist, Construction Management Part-time

Widener University is currently seeking a part-time Administrative Support Specialist for the School of Engineering. Reporting to the department Chairman Assistant Dean this role provides essential clerical and administrative support to the Construction Management Department within the School of Engineering.

This role ensures smooth daily operations supports faculty students and departmental initiatives and contributes to a welcoming and professional environment. The ideal candidate is detail-oriented customer-service focused and adept at prioritizing tasks in a fast-paced environment. By fostering a positive environment for supporting faculty students staff and leadership the Administrative Support Specialist contributes to the departments academic excellence student success and community engagement.

DUTIES AND RESPONSIBILITIES (including but not limited to):

Essential Duties:

Reception & Communication

• Answer screen and direct phone calls emails and in-person visitors.
• Reply to questions promptly and effectively in accordance with established office procedures University policies and general instructions.
• Facilitate clear communication to promote collaboration and efficiency.
• Direct individuals to appropriate personnel or office for specialized support.
• Serve as a liaison between departments students faculty staff and the public.
• Maintain department bulletin boards and ensure the professional appearance of office suites.

Scheduling & Logistics

• Coordinate room reservations committee scheduling mail and package handling and travel arrangements.
• Manage departmental calendars reports proofreading an general clerical tasks.

Document & Data Management

• Prepare proofread and edit correspondence reports and presentations.
• Maintain physical and digital filing systems and databases.
• Perform data entry and verifying information accuracy.

Office Operations

• Ability to manage and safeguard sensitive and confidential information with discretion.
• Maintain inventory of office teaching and research supplies.
• Place orders and ensure timely availability of department resources.

Support for Personnel/Programs

• Provide clerical support for faculty searches and recruitment processes.
• Coordinate special events such as camps workshops senior projects and recruitment activities.
• Monitor departmental budget expenditures process check requests invoices and expense account.
• Communicate budgetary issues with the Deans Office and/or department leadership.

Secondary Responsibilities:

• Respond to customer and departmental inquiries with timely updates.
• Perform other job-related duties as assigned or directed to support departmental needs and align with the mission values and goals of the School of Engineering.

MINIMUM QUALIFICATIONS (education/training and experience required):

Required:

• High School Diploma or GED.
• Three (3) years of secretarial or administrative support experience in a service-oriented environment. An equivalent combination of experience and education may be considered.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
• Ability to effectively use email systems electronic calendars and the Internet for research and information gathering.
• Exceptional verbal and written communication skills across multiple formats (phone email voicemail and in-person).
• Strong proofreading and editing abilities.
• Ability to build positive working relationships and interact professionally with diverse groups.
• Ability to prioritize tasks maintain filing systems and follow oral and written instructions accurately.
• Demonstrate basic arithmetic proficiency
• Ability to answer business telephones and manage routine office correspondence with accuracy and efficiency.
• Manage sensitive information with discretion and professionalism.

Preferred:

• Experience with database management systems.
• Advanced proficiency in Microsoft Office applications including Access.
• Expertise in performing mail merge functions for correspondence.
• Three to five years of progressively responsible secretarial or administrative support experience.

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Ability to remain seated for extended periods while performing clerical and computer-based tasks.
• Ability to lift and move office supplies materials or small equipment weighing up to 10 pounds.
• Flexibility to adjust work schedule occasionally for special events or urgent administrative needs.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty staff and students from a variety of backgrounds cultures and personal experiences are welcomed and can are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age color national origin race religion disability veteran status sex sexual orientation gender identity genetic information or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location consistent with Wideners Flexible Work policy.

Widener University an independent metropolitan doctoral-intensive university connects curricula to social issues through civic engagement. Dynamic teaching active scholarship personal attention and experiential learning are key components of the Widener Experience. Located in Chester PA Wideners main campus is nestled between Philadelphia PA and Wilmington DE with Law Schools located in both Harrisburg and Wilmington. For more information about the university please visit our website at .

EOE M/F/V/D