Digital Business Support & Personal Assistant

Portsmouth Hospitals University NHS Trust

Job Location:

Portsmouth - UK

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only

Band : 5 32073 - 39043 (effective from 1st April 2026)

Hours : Full Time 37.5 hours per week

Contract : Fixed Term for 23 Months

Location - Corporate Hub Lakeside North Harbour Western Road Cosham Portsmouth PO6 3EN

The post holder is a key member of the Digital Division and is expected to work flexibly to ensure high quality administration and Executive Assistant support is provided at all times enabling the Chief Digital Officer (CDO) and the Senior Management Team to function effectively and to provide and support a positive image of the Trust.

You will be responsible for a high level of administrative duties managing your workload and take decisions within defined administrative policies. Plan and manage the Chief Digital Officer and Deputy Chief Digital Officers diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised.

Provide confidential and timely inbox management to the CDO and act as the point of contact dealing and responding effectively with queries and passing on relevant information sensitively. Manage and prioritise all incoming and outgoing correspondence initiating responses and drafting where appropriate.

Produce high quality reports presentations letters and other correspondence on behalf of the CDO.

Full support and facilitation for a variety of senior level meetings including producing and distributing papers in a timely manner. Chasing outstanding actions and taking minutes.

Provide administrative support for Committees and Sub-Committees which are within the CDOs remit.

Ability to provide support to Senior Management Team as and when required.

Plan prioritise and manage complex and conflicting workloads.

You will operate as a key member of the Digital Business Support Team working alongside Digital Business Partners and senior leaders to provide comprehensive administrative coordination and business support. This will include financial and procurement activity governance and assurance processes workforce and wellbeing support communications activity and the coordination and production of highquality papers for senior leadership programme and Trustlevel meetings.

You will be a key member of the team whose overarching goal is to enable promote and support the effective use of data information knowledge and technology to improve inform and support a portfolio of projects services and initiatives.

The job description and person specification are an outline of the tasks responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and the organisation.

Please see attached full Job Description

Qualifications :

Qualifications

Training and relevant experience equivalent to Degree Level
Comprehensive IT skills with a high level competence in Outlook Word and PowerPoint
Previous experience as a PA or senior secretary with advanced administrative & secretarial skills
Previous experience of working in a complex organisation
Experience in minute taking/formal note taking experience

Knowledge of NHS management processes
To be able to demonstrate in-depth understanding of NHS national targets and priorities
Demonstrate a working knowledge and understanding of working with NHS Senior Managers
Demonstrate an understanding of internal systems and structures within the organisation and organisational policies and procedures
PRINCE 2 project management short course or other project management experience

Additional Information :

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery access to our free Beach Hut for those long summer days our on-site Wellness Centre including a gym and a swimming pool access to our fantastic staff networks including LGBTQ Race Equality and DisAbility and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education opinions culture ethnicity race sex gender identity and expression nation of origin age languages spoken veterans status colour religion disability sexual orientation and beliefs.

Remote Work :

Employment Type :

Full-time

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust onlyBand : 5 32073 - 39043 (effective from 1st April 2026)Hours : Full Time 37.5 hours per weekContract : Fixed Term for 23 MonthsLocation - Corporate Hub Lakeside North Harbour Western Road Co...