Office Coordinator
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Job description
Synergy a leading Boston commercial realestate firm is seeking a friendly organized and dependable Office Coordinator to serve as the front-facing presence of our office and support day-to-day workplace operations. This role is ideal for someone early in their administrative career who enjoys creating a welcoming environment supporting new employees and keeping an office running smoothly.
The Office Coordinator works closely with the Administrative Assistant and under the direction of the Executive Assistant to the CEO supporting office needs while assisting with light project and task overflow as priorities arise.
Reports to: Executive Assistant to the CEO
Location: In-office (Boston MA)
Key Responsibilities
Front Desk & Office Presence
Serve as the primary front-facing representative of the office
Greet employees candidates and guests with professionalism and discretion
Manage incoming calls visitors mail and deliveries
Maintain a polished organized and welcoming office environment
Office Operations & Upkeep
Handle daily office upkeep and readiness including common areas and conference rooms
Monitor and restock office and kitchen supplies
Support desk setups seating changes and office organization
Coordinate basic facility needs and escalate issues as appropriate
Project & Task Support
Assist with light project work and task overflow as assigned
Support the Administrative Assistant and Executive Assistant to the CEO with time-sensitive or short-term administrative needs
Help track simple tasks follow-ups or logistics during busy periods or special initiatives
New Employee Setup & Onboarding Execution
Create new employees in the IT portal
Prepare laptops for IT vendor setup
Request software system access and office phone numbers
Order company credit cards for new hires
Coordinate and complete desk setups prior to start dates
New Hire First-Day IT Walkthrough
Conduct first-day technology walkthroughs including:
Laptop login and MFA setup
Overview of Zee Drive Teams Phones and file structure
Ensuring monitors and peripherals function properly
Serve as first point of contact for basic first-day IT questions
Office IT & Equipment Coordination
Monitor inventory of standard IT equipment (monitors keyboards cords etc.)
Coordinate ordering of standard equipment when stock is low
Order IT equipment and laptops through IT Vendor
Submit IT quote requests and license requests for approval
Hiring Logistics & Candidate Experience
Coordinate interview scheduling with HR and hiring managers
Manage interview-day logistics and candidate arrivals
Prepare interview rooms and ensure a positive candidate experience
In addition to competitive salary and benefits we offer a collegial work environmentand an excellent opportunity to continue to develop strong skills and professional growth. Those who have joined us from other firms find the tight-knitted team culture and direct access to leadership very rewarding.
Synergy () is a real estate investment and operating company primarily focused on the Boston market. We are one of the largest and most active landlords in the city. We are active members of the Boston business community and have been recognized as Landlord of the Year by the GBREB Commercial Brokers Association (CBA). We are also proud to support numerous organizations that have a positive impact in our city.
Job requirements
13 years of experience in office coordination receptionist or administrative support roles
Strong interpersonal and customer service skills
Comfortable assisting new hires with basic technology setup
Highly organized reliable and detail-oriented
Professional judgment and discretion in a front-facing role
We offer competitive salary and benefits including medical dental vision life STD & LTD insurance and 401(k) plan with company match. We are unable to support sponsorship for work authorization and Visas at this time. Background check required.
Synergy is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability or protected veteran status.
All vendors must have a signed Synergy Placement unsolicited resumes sent to Synergy will be considered property of Synergy. Synergy will not be held liable to pay a placement fee.
All done!
Your application has been successfully submitted!
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Local Focused Expertise Services Investments Funding Hospitality At Synergy, we provide local, focused real estate expertise. While we work with leading names from all around the world, Synergy’s dedicated professionals have made an enduring commitment to the greater Boston market. It ... View more
