Office Coordinator PT ( Trinity Tower )
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Job Location:
South Bend, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Employment Type:
Part timeShift:
Day ShiftDescription:
9am-2pmThe primary purpose of the Office Coordinator is to assume responsibility for the business office functions of the community under the supervision of the Housing Manager/Designee.
ESSENTIAL FUNCTIONS
1. Know understand incorporate and demonstrate the Mission Vision Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors practices and decisions.
2. Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents visitors volunteers and associates.) Create and maintain an atmosphere of warmth propagating a calm environment throughout the community.
3. Execute assignments in a culture that is shared and collaborative across all divisions within TSLC.
4. Perform all assigned tasks in accordance with our established policies and procedures and as instructed by your supervisors. Follow work assignments and/or work schedules in completing and preforming your assigned tasks.
5. Promote and maintain collaborative relationships with managers peers and customers by effectively fostering a team environment building consensus and resolving conflicts.
6. Maintains a working knowledge of applicable Federal State and local laws and regulations THSC Corporate Integrity Program Code of Ethics as well as other policies and procedures in order to ensure adherence in a manner that reflects honest ethical and professional behavior.
7. In light of a disaster will know your disaster recovery crisis management and business continuity plans and act within your role that is developed within the business continuity plan. Which may include working at another location remotely from home and maintain constant contact with key personnel.
8. Processes all rental applications in accordance with the communitys Tenant Selection Plan and HUD/THSC polices and guidelines.
9. Approve or decline applicants based on the communitys program eligibility criteria.
10. Maintains a viable waitlist for the community.
11. Prepares all forms and paperwork for the certification/recertification process in accordance with HUD/THSC policy procedures and regulations.
12. Schedules and conducts interviews with applicants/residents to complete paperwork for the certifications/recertifications.
13. Completes screening for all applicants (i.e. credit check/criminal background and registered sex offender).
14. Maintains and updates file systems for resident files certification recertifications and newcomer packets.
15. Generates work orders for repairs in the units.
MINIMUM QUALIFICATIONS
1. High School Diploma or equivalent
2. Must be action-oriented have business acumen manage conflict well be customer focused have high decision quality flexibility to adapt to ongoing change and have organizational agility. Ability to work with minimal supervision and exercise independent judgement.
3. Demonstrates superior written and verbal communication and presentation skills appropriate for audience comprehension. Well-developed communication skills both written and oral that may be used either in an on-site or virtual environment is required. Able to communicate effectively with individuals and groups representing diverse perspectives.
6. Possesses a high degree of personal accountability responsibility and independent decision-making abilities with the skills to interpret programs goals objectives policies and procedures of the organization in line with mission vision and philosophy of THSC.
7. Excellent organizational skills. Ability to perform multiple duties and functions related to daily operations and maintain excellent customer service skills. Ability to perform frequent detailed tasks and provide immediate service with frequent interruptions. Ability to change and be flexible with work priorities. Strong problem-solving skills.
8. Ability to research analyze and assimilate information from various on-site or virtual sources based on technical and experience-based knowledge. Must exhibit critical thinking skills and possess the ability to prioritize workload.
Our Commitment
Rooted in our Mission and Core Values we honor the dignity of every person and recognize the unique perspectives experiences and talents each colleague brings. By finding common ground and embracing our differences we grow stronger together and deliver more compassionate person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other status protected by federal state or local law.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Trinity Health is one of the largest not-for-profit, Catholic health care systems in the nation. It is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians caring for diverse communities across 25 states. Nationally recognized for care and experience, the Trinity ... View more
