Executive Administrative Assistant (CEO & Board)
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Job Location:
Sacramento, CA - USA
Monthly Salary:
$ 90000 - 95000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
A highly respected mission-driven non-profit organization in Sacramento is seeking an experienced and proactiveExecutive Assistant to support its forward-thinking and high-visibility CEO. This role requires exceptional judgment advanced administrative capabilities and the ability to manage complex responsibilities with professionalism discretion and independence.
The ideal candidate brings deep experience supporting C-suite leaders coordinating Board of Directors activities and managing extensive travel and communications in a fast-paced environment.
Compensation & Benefits
- Salary range: $90000$95000 DOE
- CalPERS retirement plan
- Health dental and vision insurance
- Basic life insurance
- Short-term and long-term disability insurance
- Vacation sick leave and paid holidays
Primary Responsibilities
- Provide high-level executive support to the CEO prioritizing urgent tasks and operating with minimal supervision.
- Plan coordinate and manage all logistics for Executive Leadership Board of Directors and committee meetings.
- Draft transcribe format proofread and edit documents using MS Office Suite Teams and PDF editing tools.
- Manage complex high-volume travel arrangements for the CEO including itineraries accommodations and transportation.
- Create format convert and troubleshoot documents to ensure compliance with accessibility standards.
- Support meetings by coordinating accommodations preparing materials taking minutes hosting and managing vendor and travel logistics.
- Serve as the primary logistical point of contact for executive-related travel; occasional travel evening and weekend availability required.
- Maintain and update reports including metrics rosters demographics and attendance records.
- Communicate with professionalism and tact when handling sensitive or complex situations.
- Provide general project support and perform additional duties as assigned.
Skills & Qualifications
- Bachelors degree in a related field.
- Minimum of seven years of executive-level administrative support for C-suite leaders and Boards of Directors.
- Demonstrated experience setting up and managing virtual meeting platforms.
- Exceptional proofreading skills and strong attention to detail.
- Excellent written and verbal communication skills with the ability to manage challenging conversations with patience and professionalism.
- Proven ability to work independently while managing detailed administrative tasks accurately and efficiently.
- Strong problem-solving skills with the ability to remain composed under pressure collaborate effectively and adapt to evolving priorities.
- Highly proactive resourceful and skilled at anticipating needs and managing competing priorities.
Required Experience:
Chief
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Pacific Staffing in Sacramento, one of the top Sacramento staffing agencies, provides temporary staffing, recruiting and employment services in Sacramento and beyond.
