Administrative Assistant (Infectious DiseaseGeneral Medicine)

About the Role

Performs a wide variety of administrative and support services within the Infectious Disease Department of General Medicine. Under the direction of the practice leadership team assists in overseeing the front-end back-end clerical operations for the Infectious Disease Practice. Assists in the planning and support of program activities. Coordinates office operations.

What Youll Do

• Responsible for overseeing schedules of multiple physicians accounting for vacation on-service time meetings and last minute and on-call and surgery changes. Responsible for monitoring referral work queue.
• Responsible for creating and overseeing the on-call schedule for physicians and communicating the schedule to the ID division administrator and Anserve.
• Responsible for overseeing front desk initiatives to improve clinic flow in the scheduling and registration process and leading initiatives involving MyChart for direct scheduling.
• Responsible for creating and overseeing APN and nursing schedules.
• Pro-actively evaluating and surveilling of issues with physician schedules such as coverage holes in the clinic schedules (such as coverage holes in the clinic schedule with too many physicians on service or on vacation at the same time.
• Assists in the audit performance of front desk financial staff for compliance with financial goals established productivity standards non-medical regulatory standards and patient/physician satisfaction goals. Implements new or modified procedures
  as needed.
• Coordinates data collection and assures accuracy and time entry of data based on practice guidelines; provides accurate status for other related reports to management monthly as directed.

What Youll Bring

Required:

• Associate Degree plus two (2) years of administrative experience in a medical practice or related health care business.
• Proficiency in Microsoft Office (Excel Word PowerPoint etc. is required. Strong organizational and time management skills.
• Effective verbal and written communication. Equivalent experience education and/or training may be substituted for the education requirements.

What We Offer

• Vacation Time
• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensation

In compliance with New Jerseys Pay Transparency Act the salary range for this position is TC/2000: Probationary Rate: $29.03 - Job Rate: $29.43 - Two (2) Year Rate: $30.42 per hour. University Hospital considers multiple factors when determining compensation including (but not limited to) the scope and responsibilities of the position the candidates relevant work experience education and training key skills internal equity market data and organizational expected salary range for this position is in accordance with the New Jersey Pay Transparency Law; final compensation will be commensurate with experience and qualifications.

About Us

University Hospital is one of the nations leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients regardless of their financial situation.

Apply Today

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community wed love to meet you