Administrative Assistant

We are seeking a professional customer-focused and detail-oriented Receptionist to support front desk operations within a high-traffic commercial facility environment. This role serves as the primary point of contact for clients visitors vendors and employees while ensuring compliance with client security procedures and supporting daily facility operations. The ideal candidate is highly organized proficient with office technology comfortable in a physically active role and excels in a fast-paced client-facing setting.

Pay:$23/hr

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicantsexperience skills abilities geographic locationand alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABMs benefits visit Annual Benefits-Staff and Management

Working Conditions & Schedule

• Fast-paced high-traffic commercial environment.
• Daily interaction with clients vendors and employees.
• Schedule:
  • Monday Wednesday: 7:30 AM 4:00 PM (Hutto/Taylor TX)
  • Thursday Friday: 7:30 AM 4:00 PM (Austin TX)
• Role will routinely fluctuate between the two locations.

Front Desk & Client-Facing Operations

• Greet and assist clients employees visitors and vendors with professionalism and discretion.
• Serve as a daily client-facing representative maintaining a welcoming and professional presence.
• Manage incoming calls emails Microsoft Teams messages and visitor logs.
• Maintain a clean organized and professional reception area.
• Issue visitor badges and enforce client security and badging procedures.
• Escort vendors and visitors in accordance with site security protocols.
• Manage lost and found items and coordinate returns as appropriate.

Facility & Supply Support

• Monitor and maintain daily par levels for office supplies and coffee products.
• Refill and maintain coffee machines and associated supplies.
• Stock office supplies and manage inventory replenishment.
• Support employee locker assignments and coordination.

CMMS Coordination

• Enter track and update service requests and work orders within the CMMS (Planon or similar).
• Monitor request status and follow up with technicians and vendors as needed.
• Assist with reporting documentation and system updates.

Administrative & Operational Support

• Schedule meetings reserve conference rooms and coordinate facility access.
• Assist with mail distribution deliveries and logistics.
• Support internal communications and tenant notifications.
• Coordinate catering orders for meetings and events ensuring accuracy and on-time delivery.

Security & Compliance

• Follow all client security procedures access protocols and emergency guidelines.
• Report safety concerns suspicious activity or incidents to Facilities Management.
• Support emergency response procedures as required.

Education & Experience

• High school diploma
• Minimum 1 year of experience in reception customer service or facilities support within a commercial or corporate environment.

Skills & Competencies

• Proficiency with Microsoft Office Suite and Microsoft Teams.
• Experience with Planon CMMS or similar facility management systems preferred.
• Strong verbal and written communication skills.
• Excellent organizational multitasking and time-management abilities.
• Professional demeanor with a strong customer-service mindset.

Physical & Work Requirements

• Ability to walk up to 10000 steps per day.
• Frequently walking up and down stairs.
• Ability to lift and carry up to 25 pounds.
• Ability to bend kneel and stand for extended periods throughout the workday.
• Comfortable escorting vendors and visitors across the facility.