UNIV- Administrative Assistant- MUSC Healthcare Simulation Center

Job Description Summary

The Administrative Assistant supports all departmental activities with the purpose of facilitating multi- disciplinary utilization of the MUSC Healthcare Simulation Center (HSC) to support academics and patient care throughout the MUSC enterprise. They provide excellent service supporting faculty staff facilitators learners and visitors engaged in MUSC HSC activities. Other responsibilities include: receiving all faculty staff facilitators learners and visitors to the MUSC HSC ensuring proper sign-in and evaluation procedures are followed maintaining the lobby area signage maintaining the cleanliness of the MUSC HSC common areas assisting Simulation Specialists with room set-up and take-down as needed and providing administrative support to the MUSC HSC.

The Administrative Assistant provides administrative support to MUSC HSC staff. The Administrative Assistant reports to the MUSC HSC Administrative Coordinator II. The Administrative Assistant job performance is evaluated with input from the MUSC HSC Business Manager Operations Manager Education Director and Medical Director.

The Administrative Assistant will adhere to all deadlines particularly when related to simulation learning activities. The Administrative Assistant will interface with many individuals including but not limited to faculty trainees clerical technical and administrative personnel from MUSC and external clients.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000982 COM MUSC Healthcare Simulation Center CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

33339.00 - 47509.00 - 61680.000

Scheduled Weekly Hours

32

Work Shift

Job Description

• Provide administrative support to the MUSC HSC staff including supporting procurement scheduling meetings taking meeting minutes and performing other general administrative and clerical support. (25%)

• Assist with error- free room setup and takedown maintain clean and functioning facilities and verify appropriate simulation environments according to best practices protocols and posting set-up guides into Teams folders (20%)

• Support all aspects involving day of simulation implementation including calendar management and communication assisting with sign in process with QR codes guiding facilitators and participants to their scheduled location guiding learners and facilitators to complete evaluations and assist if needed with other applicable administrative support responsibilities. Responsible for running monthly reports. (15%)

• Manage all customer service aspects of the front desk lobby and waiting area to include visitor greeting and staging directions general information telephone mail and email communication space appearance and organization and all other administrative support duties related to the flow of the simulation center. Coordinate with Laundry services for pick-up and drop-off of all linens for the center. Communicate effectively with simulation specialists and facilitators to ensure technical support is provided promptly. (15%)

• Order and track office supplies and deliveries to HSC. (10%)

• Enrolling participants in Our Day Pre Course Modules required for simulation activities. Providing survey data to end users when requested. (5%)

• Assist with Surplus and Annual Inventory Verification process as needed. (5%)

• Perform other duties as assigned including assisting with special projects and helping the Directors with other administrative duties (5%)

32 hour/week position: Weekly schedule will vary depending on classes for the week will work 4 days a week with one day off a week. Hours 7am to 7:30am until 3:30pm or 4pm depending on classes for the day.

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience. Some positions require a valid drivers license and good driving record; or correctable vision of 20/40 in both eyes with or without conventional lenses and physical qualifications in accordance with Federal Motor Carrier Safety Regulations Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches to 15# unassisted. (Infrequent) Ability to lower objects to 15 # from height of 36 inches unassisted. (Infrequent) Ability to push/pull objects to 15 # unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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Junior IC