Essential Job Functions:

• Completes a broad variety of administrative tasks for the Senior Vice President and Chief Hearing Officer & Vice President and Deputy Chief Hearing Officer including:
  • Managing calendar of appointments; completing and tracking expense reports; assisting in internal communications.
  • Arranging complex and detailed travel plans itineraries and agendas; compiling and preparing materials for meetings.
  • Communicates directly and on behalf of the Officers with FINRA Key stakeholders on matters related to OHOs matters.
  • Successfully completes critical aspects of deliverables with a hands-on approach including personal correspondence and other tasks that facilitate the Officers ability to effectively lead OHO.
  • Provides a bridge for smooth communication between the Officers and internal departments; demonstrating leadership to maintain confidentiality credibility trust and support with senior management staff. Works closely and effectively with the Officers to keep them well informed of upcoming commitments and responsibilities following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the Officers updated.
  • Researches prioritizes and follows up on incoming issues and concerns addressed to the Officers including those of a sensitive or confidential nature. Determines appropriate course of action or response.

• Demonstration of FINRAs values.
• Collaboration both in-person and virtually in furtherance of FINRAs mission of investor protection and market integrity.

Other Responsibilities:

• Provides other related administrative support as assigned.

• Works with other administrative staff to ensure coverage for all executives as needed.

• Must maintain confidentiality and handle sensitive information with a high level of discretion.

• Coordinates OHOs technical and administrative needs with responsible FINRA offices.

Education/Experience Requirements:

• High school diploma or equivalent.

• Additional education or training preferred.

• Seven years of related experience as a secretary administrative assistant executive assistant or similar responsibilities.

• Advanced experience utilizing Microsoft Office applications such as Word Excel and PowerPoint.

• Significant experience utilizing travel and expense systems such as Concur.

• Experience providing administrative or secretarial support at a senior level involving the high-level exercise of judgment.

Working Conditions:

• Hybrid work environment with defined in-person presence requirements.

• In office presence required.

• Some overtime may be required as well as flexibility to work hours that correspond with the executives hours.

For work that is performed in Los Angeles and San Francisco CA CO FL TX IL PA MA MD VA Washington DC NY and NJ please refer to the chart below for the salary range for the corresponding location. FINRA complies with all state and local pay transparency laws and regulations requiring the disclosure of salary ranges for the addition to location actual compensation is based on various factors including but not limited to the candidates skill set level of experience education and market considerations.

Los Angeles CA: Minimum Hourly Rate $40.10 Maximum Hourly Rate $60.14

San Francisco CA: Minimum Hourly Rate $41.84 Maximum Hourly Rate $62.76

CO/FL/TX: Minimum Hourly Rate $29.48 Maximum Hourly Rate $52.26

IL/PA: Minimum Hourly Rate $32.60 Maximum Hourly Rate $57.46
MA/MD/VA/Washington DC: Minimum Hourly Rate $33.90 Maximum Hourly Rate $60.00

NY/NJ: Minimum Hourly Rate $33.90 Maximum Hourly Rate $62.70

#LI-DNI

To be considered for this position please submit an application. Applications are accepted on an ongoing basis.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties responsibilities and qualifications required.

Please note: If the Apply Now button on a job board posting does not take you directly to the FINRA Careers site enter into your browser to reach our site directly.

FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process please contact FINRAs Employee Relations team at 240.386.4865 or by email atPlease note that this process is exclusively for inquiries regarding application accommodations.

Employees may be eligible for a discretionary bonus in addition to base pay. Non-exempt employees are also eligible for overtime pay in accordance with federal state or local law. As part of its dedication to employee wellness FINRA provides comprehensive health dental and vision insurance. Additional insurance includes basic life accidental death and dismemberment supplemental life spouse/domestic partner and dependent life and spouse/domestic partner and dependent accidental death and dismemberment short- and long-term disability long-term care business travel accident disability and legal. FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution tuition reimbursement commuter benefits and other benefits that support employee wellness such as adoption assistance backup family care surrogacy benefits employee assistance and wellness programs.

Time Off and Paid Leave*

FINRA encourages its employees to focus on their health and wellness in many ways including through a generous time-off program of 15 days of paid time off 5 personal days and 9 sick days unless otherwise required by law (all pro-rated in the first year). Additionally we are proud to support our communities by providing two volunteer service days (based on full-time schedule). Other paid leave includes military leave jury duty leave bereavement leave voting and election official leave for federal state or local primary and general elections care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment). Full-time employees receive nine paid holidays.

*Based on full-time schedule

Important Information

FINRAs Code of Conduct imposes restrictions on employees investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Codes investment and securities account restrictions and new employees must comply with those investment restrictionsincluding disposing of any security issued by a company on FINRAs Prohibited Company List or obtaining a written waiver from their Executive Vice Presidentby the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

You can read more about these restrictions here.

As standard practice employees must also execute FINRAs Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the companys policy on nepotism.

Search Firm Representatives

Please be advised that FINRA is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice a valid written agreement and task order must be in place before any resumes are submitted to FINRA. All resumes submitted by search firms to any employee at FINRA without a valid written agreement and task order in place will be deemed the sole property of FINRA and no fee will be paid in the event that person is hired by FINRA.

FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process please contact FINRAs Employee Relations team at 240.386.4865 or by email atPlease note that this process is exclusively for inquiries regarding application accommodations.

All qualified applicants will receive consideration for employment without regard to age citizenship status color disability marital status national origin race religion sex veteran status or any other classification protected by federal state or local laws.

FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

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