Orientation and Onboarding Specialist

Utah State University is seeking a highly detailoriented professional to join the Student Orientation and Transition Services (SOTS) team. This position plays a central role in shaping how students and their families begin their journey at USU.

The Orientation and Onboarding Specialist (Program Coordinator II) leads systemwide onboarding and orientation efforts ensuring newly enrolled students receive a seamless accurate and personalized introduction to the university. Much of this work takes place behind the scenes and requires significant technical accuracy. The specialist uses software tools data structures and coding frameworks to segment students correctly deliver tailored communication flows and support a polished experience across all USU campuses.

The specialist also develops supervises and mentors a team that includes one full-time position and several student employees who support onboarding initiatives and serve as key connectors between new students and the USU community.

We are passionate about Utah State University its land-grant mission and helping students find their path to higher education. Our office centers its work around four core values: impact growth connection and innovation.

As a benefitted USU employee you will receive: 14.2% of gross income paid to a retirement account 13 paid holidays per year 22 vacation days per year 12 days of sick leave per year excellent health and dental insurance long-term and short-term disability insurance and tuition reduction benefits. Explore the full list of benefits at orientation for the USU system aligning programs with institutional goals and the needs of students attending in Logan throughout the state and online.

Minimum Qualifications

• Bachelors degree and two years of progressively responsible related experience including at least one year of supervisory experience OR an equivalent combination of education and experience with at least one year of supervisory experience may also be considered.
• Experience managing large-scale programs projects or software platforms.

Preferred Qualifications

• Experience with orientation or onboarding programs or a related field at an educational institution.
• Demonstrated experience in managing communication strategies across different populations.
• Experience working within a multi-campus or statewide university system.
• Experience managing budgets and reconciling financial accounts in accordance with institutional policy.
• Experience developing and implementing strategic plans and contributing to long-term organizational goals.
• Experience with CRM systems communication platforms or orientation software (e.g. Salesforce Modern Campus VZ Orientation).

Knowledge Skills and Abilities

• Familiarity with or ability to gain knowledge of messaging logic coding frameworks and technical processes used to segment and communicate with multiple student groups. Training is provided for USU-specific systems.
• Strong understanding of student development theory onboarding best practices and transition programming with the ability to apply these concepts in designing effective support for various student populations.
• Excellent written and verbal communication skills that support clear accurate and audience-appropriate messaging.
• Demonstrated skill in building collaborative relationships across departments programs and administrative levels.
• Skill in communicating confidently and professionally with associate deans faculty administrators and staff.
• Skill in connecting authentically and communicating effectively with student leaders and student staff.
• Ability to process recall and accurately apply detailed technical information across varied scenarios.

Along with the online application please attach:

• Resumeto be uploaded at the beginning of your application inthe CandidateProfile under Resume/CV
• Cover letterto be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees usually work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions (such as typing). Occasionally during outdoor events incumbents may not be protected from weather conditions and may be exposed to extreme heat and extreme cold. Incumbents may be required to lift push and/or pull objects up to 50 pounds and be required to walk and/or stand for long periods of time.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls over 29800 students both online and in person atlocations throughout the state.Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years USU Extension has served and engaged Utahns serving every county in the state.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season.The Aggies long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in womens volleyball three consecutive Mountain West tournament titles in womens soccer conference championships and a first-ever conference championship for gymnastics reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported and where diversity of thought and culture are cultivated. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 12/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025