Executive Assistant to the Assistant Superintendent of Administrative Services (60,045+)
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Job Location:
Cambridge, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Dorchester County Public Schools is currently seeking an ExecutiveAssistant to theAssistantSuperintendent of Administrative Serviceslocatedat theCentral Office. This positionrequires ahighly skilledand dedicated executive assistant who deals with many confidential matters andprovidesdirectdailysupporttotheAssistantSuperintendent ofAdministrative Services;and as neededsupplies resources and works directly with the Office of the Superintendent of primary responsibilities of the Assistant Superintendent of Administrative Services include Maintenance/Facilities Transportation School Security Human Resources Risk Management Negotiations Board Policy and Legal Services
DUTIES:
- Coordinates the daily activities of the office bymaintainingcalendars scheduling
appointments conferencesand training. - Communicates in a positive manner and answers inquiries with tact andgivesappropriateassistance as needed.
- Prepares agendas and assembles materials for meetings and training andspecifically provides administrative support in the preparation of exhibits for
presentation at Board of Education meetings. - Serves as backup to the Executive Assistant to the Superintendent of Schools.
- Attends meetings andpreparesminutesfordistributionto appropriate stakeholders.
- Maintains awell-organizedhard copyand electronic filingsystem.
- Creates andmaintainselectronicdatabases.
- Produces a variety of documents from rough draft copy verbal instructions
detailed notesincluding updating salary scales and language with the negotiated
agreements for all bargaining units. - Processes correspondence for office via telephone calls emails andall othermail.
- Organizes pertinentdata and puts it into usable form.
- Maintains budget accounts andassistswith the development of theofficebudget.
- Prepares purchase orders andmaintainsrecords for office purchases.
- Obtainsapproval and processes building use via SchoolDude (a facilities portal).
- Coordinates and prepares documents for the school calendar process to besubmittedto the School CalendarCommittee Superintendentof Schoolsand the Board of Education and all county employees.
- Maintains and organizes policies.
- Handles Maryland Public Information Acts (MPIA) requests.
- Works directly with Board Members Board Attorneys Office of the Superintendent etc. on a regular basis.
- Performs other duties as assigned
QUALIFICATIONS:
- Demonstratesproficiencyin computer and word processing skills especiallyMicrosoft Office Suite applications (Word Excel Outlook Calendar and PowerPoint) Canva Google Drive etc.
- Proficiencyin proofreadingandediting confidential documents.
- Proficiencyin general accounting procedures.
- Familiarity and ability toutilizeSunGard administrativedata systemand Cognos
software are preferred. - Knowledge ofcommonpractices organizationandpolicies and procedures of Dorchester County Public Schools.
- Working knowledge of modern office procedures and equipmentvarious
software programsthe principles of office managementand of standard record
maintenance procedures. - Ability to make decisionsin accordance withprecedents rulesand regulations.
- Abilityto apply Board policy to daily workdecisionsexercise good judgment
courtesy and tact in dealing with peopleon the telephone and in person. - Abilityto explain policies rules regulationsand procedures to others.
- Must be ableto work independently onroutinecomplex and confidential tasks.
- ; Bachelors Degreein related area preferred. (High School Diploma
only will be considered if experience is comparable to Executive level) - Background in law or paralegal preferred.
- Five(5) years of successful secretarial experience with increasing responsibilities preferred.
- Ability to maintain strict confidentiality is a must. A breach of confidentiality may cause immediate termination.
- Must maintain good attendance record and be willing to work outside of general
working hours occasionally.
Please Note:
- Meeting the minimum qualifications does not guarantee an interview. Internal candidates will be considered alongside external applicants and only those whose qualifications most closely match the needs of the position will be contacted for an interview.
This position begins July 1 2026 and will likely have a second round of interviews with tasks/scenarios to complete.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Apply online: https://dcps.tedk12.com/hire/index.aspx Dorchester County, Maryland, with a population of 29,300, is the Eastern Shore's largest county with 593 square miles of land and 108 square miles of water. The Dorchester County Public School system provides the educational fou ... View more
