Front Desk Administrative Assistant

We are recruiting a professional and service-oriented Front Desk Administrative Assistant for our downtown Sacramento based client. This highly visible role serves as the first point of contact for members visitors and staff supporting daily office operations and contributing to a positive efficient and welcoming environment. The Front Desk Administrative Assistant provides reception support coordinates office and meeting logistics and performs a wide range of administrative duties that help the organization operate smoothly. The ideal candidate is organized detail oriented and comfortable working in a dynamic mission-driven setting.

• Pay range: $25-28/hour
• Temp to Hire
• Hours: 25-30 hours a week (flexible schedule)
• 100% Onsite position (Sacramento)

PRIMARY RESPONSIBILITIES:

• Serve as the primary front-office contact by greeting visitors answering phones managing messages and coordinating incoming and outgoing mail and deliveries.
• Manage internal calendars schedule conference room reservations and support meeting logistics including room setup tear-down and meal or refreshment coordination.
• Oversee daily workroom and administrative support activities ensuring tasks are prioritized and completed efficiently.
• Provide basic technical assistance such as password resets CRM access support and general troubleshooting; perform copying scanning and reproduction services.
• Perform data entry administrative tasks and assist with preparing correspondence mailings and special projects across departments.
• Maintain office supplies merchandise and inventory; coordinate purchasing reconcile orders and ensure proper upkeep of office equipment including initiating maintenance or repairs.
• Support organizational events board activities and departmental initiatives while fostering positive working relationships and delivering excellent customer service.
• Contribute to a collaborative service-oriented environment by demonstrating professionalism integrity teamwork and flexibility while performing additional duties as assigned.

SKILLS AND QUALIFICATIONS:

• Meets minimum qualifications including a high school diploma or GED and at least two years of general office administrative or customer service experience
• Demonstrates strong knowledge of office practices record-keeping procedures and MS Office data entry and web-based platforms.
• Communicates clearly and professionally with solid command of business English grammar spelling and written and verbal communication techniques.
• Provides excellent customer service by responding to inquiries resolving issues and building positive working relationships with staff members and the public.
• Organizes and prioritizes workload effectively following oral and written instructions while meeting deadlines in a fast-paced environment.
• Analyzes information solves routine operational issues and contributes to team goals through collaboration flexibility and consistent attendance.