Executive Assistant to CMO Marketing Project Coordinator VA
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Job Location:
Manila - Philippines
Monthly Salary:
$ 7 - 7
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
Virtual Rockstar is hiring an Executive Assistant / Marketing Project Coordinator (CMO Support) on behalf of a US-based telehealth and healthcare organization.
This role is a hybrid Executive Assistant Marketing Project Coordinator position designed to support the Chief Marketing Officer (CMO). The ideal candidate is proactive execution-driven and systems-mindedsomeone who can translate marketing strategy into clear action plans manage priorities and ensure consistent follow-through across campaigns and initiatives.
About Our Client
Our client is a fast-growing healthcare and telehealth organization focused on innovation accessibility and scalable growth. Their leadership team values clarity ownership and execution and they operate in a collaborative high-accountability environment.
They are looking for a trusted right-hand partner to the CMOsomeone who can keep initiatives moving protect leadership focus and ensure marketing and telehealth projects are executed on time and to standard.
Responsibilities
Executive Assistant Support (CMO-Facing)
Manage the CMOs inbox and calendar with strong prioritization and discretion
Coordinate meetings deadlines and deliverables tied to marketing and telehealth initiatives
Track follow-ups and ensure commitments made in meetings are executed
Maintain visibility into priorities so nothing stalls or falls through the cracks
Prepare summaries reminders and status updates for leadership
Marketing Coordination & Project Management
Support marketing campaigns launches and growth initiatives from planning through execution
Coordinate timelines assets approvals and deliverables across teams
Liaise with internal stakeholders (leadership operations sales) and external partners or vendors
Maintain and update project boards dashboards and trackers
Flag risks delays or blockers early and proactively propose solutions
Telehealth Marketing Support
Assist with content coordination campaign execution and growth initiatives specific to telehealth
Support scheduling and organization of telehealth-related marketing activities
Ensure marketing efforts tied to telehealth are documented organized and deadline-driven
Help repurpose organize or prepare marketing content as directed by the CMO
Tools & Systems Used
Google Workspace
Project management tools ( ClickUp or Asana)
Canva
CRM and marketing platforms
Requirements
35 years of experience as an Executive Assistant Marketing Coordinator Project Coordinator or a hybrid role supporting marketing leadership
Strong written and verbal English communication skills
Excellent follow-through with the ability to manage multiple initiatives simultaneously
Highly organized systems-oriented and detail-focused
Confident working directly with senior leadership
Strong understanding of how marketing campaigns move from planning to execution
Proactive ownership-driven mindset with a high sense of urgency
What Success Looks Like in This Role
The CMO stays focused on strategy and growthnot chasing tasks
Marketing campaigns launch on time with clear ownership
Project boards and trackers are accurate updated and actively used
Telehealth marketing initiatives are organized and progressing consistently
Leadership has confidence that execution is handled
Benefits
Competitive salary commensurate with experience
Opportunities for professional development and growth
Work in a dynamic and supportive team environment
Make a meaningful impact by helping to build and strengthen families across the globe
Required Skills:
Executive Assistant project management content creation
Company Industry
IT Services and IT Consulting
Key Skills
- Graphic Design
- Marketing
- MailChimp
- Microsoft Publisher
- Adobe Creative Suite
- Constant Contact
- Email Marketing
- Adobe Photoshop
- Social Media Management
- Adobe Illustrator
- Wordpress
- Adobe Indesign
