HR Generalist

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

This HR Generalist position within the College of Agricultural and Life Sciences (CALS) will work within a team environment to support the human resources payroll and benefit needs of departments units and employees. Under the supervision of the Associate HR Director this position will primarily focus on supporting faculty-related HR administrative functions in CALS which includes support for faculty recruitment activities and the processing of a variety of HR transactions and associated record-keeping.

Additionally this position will also provide administrative support for medical leave approvals and reasonable accommodation requests under the Americans with Disabilities Act (ADA) working closely with the HR manager primarily responsible for these areas in the college.

This position is generally responsible for the following key areas:

• Provision of administrative support throughout the faculty recruitment process.
• Processing a variety of faculty-related pay and position transactions.
• Serving as a second CALS Divisional Disabilities Representative (DDR) providing administrative support for employees medically related leave or job modifications.

The approximate split of duties is 50% faculty HR administrative support 40% leave and accommodation administrative support and 10% other duties as assigned.

The ideal candidate will have prior experience in one or more of the above areas of responsibility. They will have excellent interpersonal skills that includes experience working with people from a wide variety of backgrounds. They will be extremely organized detail-oriented and have the ability to analyze information and exercise sound judgement.

Key Job Responsibilities:

• Contributes to the development implementation interpretation and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations

• Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines

• Receives responds to and resolves employee questions and problems

• Represents unit/program at institutional workshops informational meetings and training sessions

• Provides consultation performs analytics and/or maintains personnel files communications and materials for work unit through various mediums

• Processes employees medically related leave or job modification requests or a portion thereof.

• Performs faculty-related payroll functions

Department:

Office of Human Resources

Compensation:

The anticipated salary range for this position is $65000 - $75000. However final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: or

Work Schedule:

Regular work hours are 7:45am 4:30pm Monday through Friday. Occasional nights and weekends may be required for this position.

Required Qualifications:

Experience:

• Professional experience training or education in at least two of the following functional HR areas:

  • Recruitment (posting positions advertising responding to applicant inquiries managing applicant materials coordinating the interview process)

  • Hiring/Onboarding activities (initiating background checks I-9 processing processing new hire paperwork assigning mandatory training assist with/coordination of orientation)

  • Employment Relations (performance management leave management)

  • Compensation & Benefits (payroll processing monitoring employee paid time off coordinating employee benefits processing salary adjustments)

  • Compliance (I-9 FLMA/ADA workers compensation records retention)

• Managing a high volume of varied tasks in a fast-paced environment (e.g. organizing prioritizing consistently meeting deadlines managing multiple tasks).

• Providing customer service to a range of customers (e.g. responding to inquiries providing technical support transparency guiding customers through a transaction follow-up / follow-through etc.).

• Utilizing word processing spreadsheet email and database applications.

Preferred Qualifications:

• Working with human resources information system (HRIS) and/or applicant tracking system (ATS) (e.g. Workday)

• Performing payroll and benefits activities

• Interpreting applying and communicating complex policies and/or procedures

• Working in an environment directly or indirectly supporting medical leave or accommodation requests

Education:

Preferred: Associates Degree or other training in the field of human resources or business administration

How to Apply:

To apply for this position please click on the I am a current employee button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter

• Resume

Please note there is only one attachment field. You must upload all your documents into the one attachment field.

Finalists will be asked to provide contact information (phone and email) for three references one of which must be a current or former supervisor. References will not be contacted without prior notice.

Its important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment. University sponsorship is not available for this position.

Additional Information:

• Criminal Background Check may be required.

• A 12-month evaluation period may be required

Contact Information:

Sonia Parker

CALS HR Generalist

Madeilene (Maddie) Hoffman
CALS HR Generalist

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.