Coordinator, PEIMS

POSITION: Coordinator of PEIMS

Exempt Status: Exempt

No. of Days: According to district approved calendar

Department: Student Information Systems/Technology

Reports To: Director of Student Information Systems

Supervises: As assigned

Education:

Bachelors Degree from an accredited college or university

Experience:

3 5 years experience in public education

POSITION FUNCTION/PURPOSE
Responsible for coordinating the collection and reporting of district Public Education Information Management System
(PEIMS) data.

ESSENTIAL FUNCTIONS
1. Coordinate the collection integration and formatting of all data required for PEIMS submission according to
PEIMS Data Standards.
2. Work cooperatively with campus business and human resources office staff to collect organize and format
data required to submit district PEIMS data in a timely manner.
3. Run edits reports and verification checks on data to ensure accuracy of information.
4. Distribute edits and reports to appropriate staff for analysis verification and correction.
5. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to education
service center (ESC) for processing using computer terminal or personal computer.
6. Verify data submitted to TEA and submit corrections in a timely manner.
7. Comply with district policies and regulations in data management security and requirements to protect staff
and student confidentiality.
8. Responsible for PID (Personal Identification Database) reporting as required by TEA PEIMS.
9. Responsible for oversight of PET (PID Enrollment Tracking) as required by TEA PEIMS.
10. Basic understanding of Student Information Systems/Finance/HR Management systems as they relate to
PEIMS.
11. Develop and maintain a strong sense of customer service.
12. Communicate with various stakeholders including campus personnel district and state administrators other
district PEIMs personnel and software vendors etc.
13. Work closely with Information Management Services Department in formulation of the Back-To-School
Training packets for campus data procedures for student and staff information.

TRAINING AND TECHNICAL SUPPORT
1. Provide training and support to campuses Teaching and Learning Dept. Business and Human Resource staff
responsible for processing PEIMS data.
2. Oversee training and monitoring of campus personnel on TREx submissions.
3. Oversee PEIMS Edit permissions for the district and manage Edit accounts.
4. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner
including updates to PEIMS Data Standards and to Student Attendance Accounting Handbook.
5. Attend regional and state PEIMS workshops and disseminate information to appropriate staff.
6. Responsible for training staff on state and federal requirements on data management laws and procedures as
described in the PEIMS Data Standards (with emphasis on English Language Learners Special Education
Services and Discipline management).
7. Responsible for developing training

OTHER
1. Comply with policies established by federal and state law State Board of Education rule and local board
policy.
2. Compile maintain and file all physical and computerized reports records and other documents required.
3. Assist in development of and compliance with district policy in regard to state attendance accounting
requirements.
4. Oversee operations of student records department.
5. Work with records clerks and campus staff to move student records toward a fully digital environment.
6. Handle student records subpoenas from governmental agencies acting as the student records manager for the
district.
7. Acts as a liaison between student records staff and campuses as well as Information Management Services.
8. Create and prepare reports as requested by Executive Director.
9. Works with appropriate district staff in ensuring Data Validation Monitoring is in compliance with state
Performance Monitoring requirements

QUALIFICATION REQUIREMENTS
Special Knowledge/Skills
Extensive knowledge of the PEIMS Data Standards
Ability to maintain accurate and auditable records
Extensive knowledge of the Student Attendance Accounting Handbook (SAAH)
Extensive knowledge of the TEC Chapter 37
Ability to effectively prepare coordinate and deliver professional development training on PEIMS (Public
Education Information Management System)
Ability to manage staff
Creative and collaborative problem-solving skills
Ability to create reports and present information both in writing and verbally to audience
Proficient in MS Word MS Excel MS PowerPoint
Ability to meet established deadlines and work under periods of high stress
Strong interpersonal communication and public relations skills

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary. while performing the duties of this job the employee is regularly required to sit; stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger handle or feel objects tools or controls; reach with hands and arms; kneel stoop crouch and/or crawl; and climb or balance. Regularly required to lift or exert force of up
to 10 pounds. Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus. Regular attendance required.

EQUIPMENT USED
1. Personal Computer
2. Printer
3. Calculator
4. Fax Machine
5. Copier

WORK ENVIRONMENT
The environment characteristics described here are representative of those an employee encounters while performing
the essential functions of this job. The noise level in the work environment is usually moderate. Must be able to
maintain emotional control under stress. Occasionally required to travel to facilities within the district. May be
required to work after hours and weekends. Additionally must be able to perform mathematical calculations.
Repetitive hand motions; prolonged use of computer. Ability to lift 10 pounds.

The above statements are intended to describe the general nature and level of work being performed by people assigned
to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities.
Additionally the minimum level of education noted as a requirement could be supplemented by commensurate
experience and/or certification(s) as determined by the hiring manager.

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information. Midland Independent School District provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race
color religion age sex (including pregnancy) national origin disability status genetics protected veteran statussexual orientation gender identity or expression or any other characteristic protected by
federal state or local policy applies to all terms and conditions of employment including recruiting hiring
placement promotion termination layoff recall transfer leaves of absence compensation and training.

Required Experience:

IC