PRIMARY PURPOSE:

Coordinate the collection auditing and reporting of district Public Education Information
Management System (PEIMS) data. Monitor data for all district schools departments
and programs to ensure that the PEIMS Data Standard requirements for completeness
accuracy and consistency are attained.

QUALIFICATIONS:

Education / Certification

High School Diploma required
Bachelors Degree preferred
TASBO Certification preferred

Special Knowledge / Skills

• Ability to maintain accurate and auditable records
• Ability to maintain confidentiality of student staff and district information
• Proficiency in the use of personal computer and software to develop spreadsheets databases and word processing (Microsoft Office and Google products) as well as extract PEIMS data as needed from the districts accounting systems
• Ability to develop and maintain technical and training documentation
• Ability to meet established deadlines
• Extensive knowledge of PEIMS submissions Student Attendance Accounting (SAAH) procedures and Texas Education Data Standards (TEDS)
• Ability to set priorities handle multiple assignments and make competent decisions
• Strong organizational communication and interpersonal skills
• Knowledge of districts student information system (SIS) software Skyward SMS
• Ability to interpret policy procedures and data

Experience

• Minimum five years of experience in school district administrative support position requiring data collecting and entering data and experience using computer systems

• Preferred experience with the Texas Student Data System (TSDS) and PEIMS data in a school district support position

MAJOR RESPONSIBILITIES AND DUTIES:

Records and Reports

1. Coordinate the collection integration and formatting of all data required for TSDS
PEIMS submissions and TSDS Core Collection submissions according to the Texas
Education Data Standards (TEDS).
2. Work cooperatively with campus business office and personnel office staff to collect
organize and format data required to submit district PEIMS data according to State
deadlines.
3. Run edits (errors) reports and verification checks on data to ensure accuracy of
information.
4. Distribute edits (errors) and reports to appropriate staff for analysis correction and
verification.
5. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed
format to Education Service Center (ESC) for processing.
6. Responsible for maintaining TSDS Unique ID as well as review and analyze ET reports
compile and submit the TEA-required Enrollment Tracking data weekly.
7. Provide guidance to campuses regarding TEA-required Six Weeks Attendance Cycle
reports according to the Student Attendance Accounting Handbook for audit purposes.
8. Create and disseminate information on behalf of the PEIMS/Student Information
Department.
9. Verify data submitted to TEA and submit corrections in a timely manner.

Training and Technical Support

10. Provide training and support to campuses special population and department staff who
are responsible for gathering reporting and processing PEIMS data.
11. Receive PEIMS-related information from ESC TEA and Skyward and disseminate to
other staff in a timely manner including updates to Texas Education Data Standards
(TEDS).
12. Attend regional PEIMS workshops and disseminate information to appropriate staff.

13. Provide guidance and support to all SIS users at the district campus and department levels with regard to

PEIMS reporting.
14. Develop needed professional skills appropriate to job assignments.
15. Act as liaison for all PEIMS-related campus office clerical staff.

Other

16. Comply with policies established by federal and state law State Board of Education rule
and local board policy.
17. Demonstrate behavior that is professional ethical and responsible and serve as a role
model for district staff.
18. Compile maintain and file all physical and computerized reports records and other
documents required for possible future reference and audit.
19. Schedule grade reporting timelines and procedures.
20. Exemplary attendance is an essential job function
21. Perform other duties as assigned by immediate supervisor.

Required Experience:

IC