Bursary Coordinator Ref. FIN0040126

Stellenbosch - South Africa

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Department Description/Departement Beskrywing

Operations and Finance Division

Student Finance Division

Bursary Coordinator (Post Level 9)

(Three posts)

(Stellenbosch Campus)

Ref. FIN/004/0126

Duties/Pligte

Providing accurate timeous information and guidance including financial implications to students parents funders and internal staff via email telephone virtual platforms and in-person.
Providing funders with statements and results as per request.
Interpreting bursary policies and applying them appropriately in unique or complex student cases and escalating when necessary.
Adhering to all bursary and client service SOPs process flows and compliance checklists.
Building and maintaining professional relationships with internal stakeholders (Finance Faculties Student Affairs ICT Residence Fund Management) and external funders sponsors donors and government entities for contract terms data requests reporting and compliance.
Resolving conflicts between stakeholders (e.g. student versus funder requirements) and attending bursary meetings.
Managing confidential and sensitive student financial data.
Actively participating in strategic planning sessions within the Student Finance Division.
Providing operational insight to improve bursary processes systems and service delivery.
Capturing and updating fund setup information (contracts guidelines allocation rules) on SUNStudent or relevant systems.
Ensuring that bursary and loan rules and eligibility criteria are correctly applied in system configurations.
Monitoring bursary allocation patterns utilisation disbursement timelines and student outcomes.
Benchmarking bursary administration against other institutions and best practices.
Identifying trends risks inefficiencies and improvement opportunities.
Processing bursary awards allocations deposits and disbursements on the system.
Performing monthly and year-end reconciliations on the General Ledger and being audit ready.
Coordinating activation of departmentally funded bursaries and refunds.
Supporting workload distribution across the bursary team.
Assisting with onboarding/training new bursary staff.

Job Requirements/Pos Vereistes

Essential

A relevant Bachelors degree (NQF 7) e.g. Finance Accounting Business Administration Public Administration Education Management Social Sciences or a related field;ORan equivalent three-year post-matric qualification;ORRecognised Prior Learning (RPL) in bursary administration or student financial aid within a higher education context.
At least three years proven experience in a bursary administration or financial aid role within the higher education and training environment.
Demonstrated experience working with bursary or student finance systems (e.g. SUNStudent or similar).
Experience in financial reconciliation and allocation of funds.
Experience communicating with multiple stakeholders (students funders finance departments auditors senior management).
Financial software or ERP experience (e.g. Oracle SAP ITS).

Recommendation/Aanbeveling

Postgraduate qualification in Finance / Business Administration / Higher Education / Project Management.
Formal training or certification in financial aid administration fund management or financial reconciliation.
Advanced computer literacy including in MS Office.
Knowledge of NSFAS government and private funder contracts.
High-level numerical accuracy and attention to detail.
Strong data capturing data validation and record management skills.
Effective planning organisation time management and prioritisation.
Proven ability to work in a high-pressure deadline-driven environment.
Exposure to audits compliance checks and reporting requirements.

How To Apply/Hoe Om Aansoek Te Doen

#LI-POST

#PSS

The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan.

Stellenbosch University reserves the right not to make an appointment.

Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references) must reach the University before or on the closing date in the advertisement.

Apply online at clicking Apply now at the top to the right of the page for the specific vacancy.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

If you have received no feedback from the University after four to six weeks of the closing date kindly accept that your application was unsuccessful.

Enquiries/Navrae

Enquiries about this postMr Gerard Paris on or at

Enquiries about remuneration/benefits as well as technical assistance with the electronic application process:Human Resources Client Services Centre on (Stellenbosch) / (Tygerberg) or at

Required Experience:

Department Description/Departement Beskrywing Operations and Finance DivisionStudent Finance DivisionBursary Coordinator (Post Level 9)(Three posts)(Stellenbosch Campus)Ref. FIN/004/0126Duties/Pligte Providing accurate timeous information and guidance including financial implications to students par...

Providing accurate timeous information and guidance including financial implications to students parents funders and internal staff via email telephone virtual platforms and in-person.
Providing funders with statements and results as per request.
Interpreting bursary policies and applying them appropriately in unique or complex student cases and escalating when necessary.
Adhering to all bursary and client service SOPs process flows and compliance checklists.
Building and maintaining professional relationships with internal stakeholders (Finance Faculties Student Affairs ICT Residence Fund Management) and external funders sponsors donors and government entities for contract terms data requests reporting and compliance.
Resolving conflicts between stakeholders (e.g. student versus funder requirements) and attending bursary meetings.
Managing confidential and sensitive student financial data.
Actively participating in strategic planning sessions within the Student Finance Division.
Providing operational insight to improve bursary processes systems and service delivery.
Capturing and updating fund setup information (contracts guidelines allocation rules) on SUNStudent or relevant systems.
Ensuring that bursary and loan rules and eligibility criteria are correctly applied in system configurations.
Monitoring bursary allocation patterns utilisation disbursement timelines and student outcomes.
Benchmarking bursary administration against other institutions and best practices.
Identifying trends risks inefficiencies and improvement opportunities.
Processing bursary awards allocations deposits and disbursements on the system.
Performing monthly and year-end reconciliations on the General Ledger and being audit ready.
Coordinating activation of departmentally funded bursaries and refunds.
Supporting workload distribution across the bursary team.
Assisting with onboarding/training new bursary staff.

Job Requirements/Pos Vereistes

Essential

A relevant Bachelors degree (NQF 7) e.g. Finance Accounting Business Administration Public Administration Education Management Social Sciences or a related field;ORan equivalent three-year post-matric qualification;ORRecognised Prior Learning (RPL) in bursary administration or student financial aid within a higher education context.
At least three years proven experience in a bursary administration or financial aid role within the higher education and training environment.
Demonstrated experience working with bursary or student finance systems (e.g. SUNStudent or similar).
Experience in financial reconciliation and allocation of funds.
Experience communicating with multiple stakeholders (students funders finance departments auditors senior management).
Financial software or ERP experience (e.g. Oracle SAP ITS).

Recommendation/Aanbeveling

Postgraduate qualification in Finance / Business Administration / Higher Education / Project Management.
Formal training or certification in financial aid administration fund management or financial reconciliation.
Advanced computer literacy including in MS Office.
Knowledge of NSFAS government and private funder contracts.
High-level numerical accuracy and attention to detail.
Strong data capturing data validation and record management skills.
Effective planning organisation time management and prioritisation.
Proven ability to work in a high-pressure deadline-driven environment.
Exposure to audits compliance checks and reporting requirements.