Administrative Analyst-City Administration

THE CITY OF SAN RAMON IS SEEKING A PROFESSIONAL WITH A STRONG BACKGROUND IN ECONOMICS AND DATA ANALYTICS TO ADDRESS COMPLEX GOVERNMENT POLICY CHALLENGES REFRAME LOCAL GOVERNMENT FISCAL SUSTAINABILITY IN ECONOMICS TERMS AND DESIGN AN INNOVATIVE LOCAL ECONOMIC DEVELOPMENT PROGRAM.

Under general direction provides varied complex and confidential management and operational analysis in support of a department division or program(s); analyzes practices procedures and data including financial and geospatial; and makes recommendations for organizational operational financial policy staffing and procedural improvements; conducts needs analyses feasibility studies and evaluations for assigned projects and programs; oversees and administers a variety of projects grants and contracts; provides technical advice to staff other departments the public and other agencies; and performs related work as required.

IDEAL CANDIDATE

• The ideal candidate for this position is a strategic solutions-oriented professional with a strong foundation in public sector administration and a passion for using data to drive informed decision-making. They bring expertise in data analysis economics and local government finance and are skilled at translating complex datasets into clear actionable insights that support organizational goals and community outcomes.
• This individual is highly analytical and detail-oriented with experience in analyzing and reporting on department budgets conducting financial modeling and identifying opportunities for operational efficiencies. They are comfortable working with large datasets financial systems and performance metrics and can present findings in a compelling succinct and accessible manner to staff leadership and external stakeholders.
• The ideal candidate excels in program analysis leveraging data to identify key performance indicators evaluate program effectiveness and recommend strategies for optimization. They understand how to use metrics to monitor progress improve service delivery and ensure programs align with organizational priorities and community needs.
• With a keen understanding of economic principles and how they influence local economic trends and development strategies the ideal candidate can support business attraction and retention efforts evaluate program outcomes and contribute to policy development that fosters sustainable economic growth.
• As a systems thinker they excel at identifying patterns solving problems and recommending improvements across a variety of functions. They are curious adaptable and committed to continuous learningalways seeking new tools technologies and approaches to enhance their work and the work of their team.
• They are also a capable and collaborative team member who thrives in a dynamic fast-paced environment. They communicate effectively across all levels of the organization deliver constructive feedback with professionalism and tact and foster a culture of trust transparency and shared success.
• Equally important the ideal candidate will thrive as part of a relatively new leadership team that values collaboration and is committed to fostering a positive and engaging workplace culture. They are a self-startersomeone who can take even the smallest project and run with it to successful completion. They bring emotional intelligence a sense of humor and a team-first growth mindset to their workvaluing relationships as much as results.

• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives makes recommendations and assists with the implementation of procedural administrative and/or operational changes after approval; prepares comprehensive technical records and reports.
• Coordinates and performs professional-level administrative and programmatic work in such areas as budget development financial administration and reporting grants purchasing database management and analysis contract administration management analysis public information and program evaluation.
• Assists in developing goals objectives policies procedures work standards and administrative control systems for the department to which assigned.
• Oversees and ensures that the administrative functions of the organizational unit or program(s) to which assigned are effectively carried out.
• Conducts special research projects including gathering compiling and analyzing information; provides alternatives and makes recommendations on courses of action.
• Prepares complex reports manuals bid proposals requests for proposals and other documents for special projects programs and research; gives presentations on findings.
• Implements technological improvements as required; provides technical information and training to City staff as required.
• Answers questions and assists in resolving problems requiring professional advice.
• Compiles information and maintains complex databases for tracking information for reporting purposes.
• Prepares and administers contracts for projects and programs including determining sources and vendors coordinating activities and tracking expenditures.
• Prepares grant proposals and monitors grant activities ensuring compliance with stipulations and reporting requirements.
• Represents the City/Department/Program on various boards and committees; attends meetings ensuring the City/Department/Programs views are represented.
• Represents the City the department and/or a program area in meetings and maintains liaison with a variety of public agencies and community groups and organizations.
• May plan prioritize assign supervise and review the work of assigned staff; train staff evaluate employee performance counsel employees and effectively recommend initial disciplinary action; assists in selection and promotion.
• Performs other duties as assigned.

Knowledge of:
Principles and practices of municipal management and government; basic principles practices and procedures of funding sources and grant funds disbursement; project and/or program management analytical processes and report preparation techniques; municipal programs such as but not limited to purchasing finance budgeting and other related governmental programs; organizational and management practices as applied to the analysis evaluation development and implementation of programs policies and procedures; basic principles and practices of public administration as applied to operational unit and program administration; research and reporting methods techniques and procedures; sources of information related to a broad range of municipal programs services and administration; applicable Federal State and local laws regulatory codes ordinances and procedures relevant to assigned area of responsibility; public relations techniques; principles and practices of contract administration and evaluation; and public agency budget development and administration and sound financial management policies and procedures; recent and on-going developments current literature and sources of information related to the operations of the assigned division; record keeping principles and procedures; modern office practices methods and computer equipment and applications related to the work; English usage grammar spelling vocabulary and punctuation; and techniques for providing a high level of customer service by effectively dealing with the public vendors contractors and City staff.

Ability to:
Coordinate and oversee programmatic administrative budgeting and fiscal reporting activities; plan and conduct effective management administrative and operational studies; conduct research on a wide variety of administrative topics including grant funding contract feasibility budget and staffing proposals and operational alternatives; analyze interpret summarize and present administrative and technical information and data in an effective manner; evaluate and develop improvements in operations procedures policies or methods; research analyze and evaluate new service delivery methods procedures and techniques; prepare clear and concise reports correspondence policies procedures and other written materials; interpret apply explain and ensure compliance with applicable Federal State and local policies procedures laws and regulations; effectively represent the department and the City in meetings with governmental agencies community groups and various businesses professional and regulatory organizations and in meetings with individuals; provide supervision and training to employees within the assigned department; establish and maintain a variety of filing record keeping and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work set priorities and meet critical time deadlines; operate and maintain modern office equipment including computer equipment and specialized software applications programs; use English effectively to communicate in person over the telephone and in writing; use tact initiative prudence and independent judgment within general policy and legal guidelines; and establish maintain and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education
Equivalent to graduation from a four-year college or university with major coursework in business or public administration public policy or a field related to the area of assignment.

AND

Experience
Two (2) years of experience in providing professional-level administrative or operational support in a staff capacity conducting operational research and assisting with the budgeting process.

Licenses and Certifications:

• Possession of or ability to obtain a valid California drivers license by time of appointment. .A valid California Drivers License is not a requirement for this position. However persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Drivers License; alternatively persons hired into this class could use alternative means of transportation as part of their job duties.