Administrator (Year 7-9) King George V School

We are seeking an administrator to support students and staff in Years 7 8 and 9 in achieving our vision through highly effective communication systems implementation and strong relationship building within our learning community. The Administrator is line-managed by and liaises closely with the Vice Principal with responsibility for Years 7-9. The role specifically involves providing direct administrative and system support for all student and curriculum matters pertaining to students in these year groups acting as a vital link between the school its students and their families.

Key Competencies

• Vision and Focus: Ability to maintain a clear focus and vision in a high-paced and busy environment.
• System Optimisation: Ability to implement personal and office systems to streamline prioritising tasks and ensure an efficient and effective workflow.
• Creative Problem-Solving: Ability to creatively problem-solve and take initiative to implement solutions in support of best outcomes for students.
• Leadership Support: Proven capability in supporting student development and curricular leaders.
• Proactive Communication: Ability to maintain positive and proactive lines of communication between parents and the school.

Key Responsibilities 1. Support for Student Development and Curricular Leaders

• Provide calendar management for leaders with responsibility for Y7-9.
• Offer planning and logistics support for year-group specific events trips and venues.
• Prepare and disseminate student letters and formal correspondence.
• Manage student files (both paper and electronic) in accordance with school policy.
• Maintain updated student records including status addresses and emergency contacts.
• Manage student data and records regarding academic performance and development for analysis.
• Oversee the allocation and management of student lockers.
• Maintain office supplies and ensure sufficient internal forms and materials are available for the team.
• Assist in the supervision and administration of internal and external examinations.

2. Proactive Communication between Parents and the School

• Collate and disseminate relevant school information and updates to parents.
• Act as the primary point of contact for parent and community inquiries related to Years 7-9.
• Provide administrative and logistical support for parent-facing events including Parents Evenings and information sessions.

3. Direct Administrative Support to Students

• Act as a welcoming and helpful point of contact for student inquiries within the Y7-9 office.
• Manage the pre-authorisation process for student early leaves (sickness or outside activities).
• Facilitate student access to appropriate support services as directed by the Head of Year.

4. Support for Admissions and Withdrawals

• Liaise closely with the Admissions Department to support new student entry.
• Coordinate the distribution of welcome packs and orientation materials.
• Coordinate administrative tasks for student withdrawals and transitions.
• Support the Y7 Transition Day and Y6 School Visits to ensure a smooth onboarding process for incoming students.

Requirements

• Resilience: Able to work at pace in a busy environment rapidly prioritising tasks while demonstrating flexibility of mind and resilient good humour.
• Interpersonal Skills: Happy to work with students parents and teachers; confident polite and friendly.
• Communication: Strong command of both spoken and written English; Cantonese and Mandarin language skills and any other additional languages are also a significant advantage.
• Technical Proficiency: High proficiency in MS Office and Google Workspace; desktop publishing and information management skills are highly valued.
• Initiative: A proactive team player who can work independently to add value to the school environment.
• Legal: Applicants must possess a valid visa to work in Hong Kong.

Only application through our recruitment website will be considered.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries please contact Ms Elsa Wong at