Supplier Onboarding Administrator
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
The Supplier Onboarding Administrator is responsible for coordinating and managing the end-to-end onboarding of suppliers to ensure adherence to company policies legal requirements and quality standards. The role supports the Finance Procurement and Risk functions by maintaining accurate supplier records performing due diligence and compliance checks and ensuring all documentation is complete before supplier activation.
Duties & Responsibilities
Supplier Onboarding Process
- Administer and coordinate the complete supplier onboarding workflow.
- Communicate onboarding requirements policies and procedures to internal stakeholders.
- Ensure supplier records are correctly captured and maintained in the ERP system.
- Track onboarding progress and follow up to ensure timely completion.
Compliance & Documentation B-BBEE procurement program management
- Validate supplier documentation including tax governance B-BBEE and registration information.
- Conduct FICA and due diligence checks in line with policies and regulations.
- Collaborate with Legal and Risk to ensure regulatory contractual and ethical compliance.
- Maintain repository of approved suppliers and all related compliance documents.
- Complete credit applications and information updates.
- Maintain and update relevant B-BBEE system obtain updated documentation such as supplier B-BBEE certificates and affidavits to ensure Unitrans achieves optimal points for
procurement and maintains their desired B-BBEE level. - Co-ordinate B-BBEE certification audit requirements within the business.
Supplier Data Management
- Maintain supplier master data in ERP systems.
- Conduct periodic reviews of supplier information for accuracy and completeness.
- Deactivate once-off or inactive suppliers (>13 months).
- Support supplier audits and data revalidation.
- Implement all supplier categories/modules (Permanent Subcontractor Once-Off etc.).
Stakeholder Support & Coordination
- Liaise with Finance Procurement Risk and Legal to facilitate approvals.
- Align onboarding processes with KAP Supplier Categories approval framework and standard agreements.
- Resolve supplier and internal queries quickly and professionally.
Reporting & Continuous Improvement
- Generate onboarding status compliance and performance reports.
- Identify risks delays or bottlenecks in the onboarding process.
- Contribute to continuous improvement initiatives within supplier onboarding and data management.
Minimum Requirements
Qualifications / Experience
- Diploma or Degree in Supply Chain Management Procurement Business Administration or a related field.
- Minimum 3 years relevant experience.
- Experience working with ERP systems (e.g. SAGE X3) or supplier management platforms.
- Knowledge of due diligence and compliance processes (FICA B-BBEE tax etc.).
Behavioural Competencies
- Teamwork: Works well with others to achieve shared goals.
- Self-Development: Actively improves own skills and performance.
- Results Orientation: Focuses on achieving targets and outcomes.
- Reliability: Consistently dependable and follows through.
- Dutifulness: Keeps commitments and meets obligations.
- Discipline: Follows rules procedures and policies.
- Career Ambition: Takes initiative to grow and advance.
- Analytical Thinking: Approaches issues logically and systematically.
Technical Competencies
- Written Communication: Writes clearly and professionally.
- Computer Literacy: Uses systems and software effectively.
- Reporting Skills: Produces clear and accurate reports.
- Oral Communication: Speaks clearly and confidently.
- Information Sharing: Provides accurate and timely information.
- Technical Skills: Applies job-related knowledge effectively.
- Quality Focus: Maintains high standards and accuracy.
- Customer Focus: Understands and responds to customer needs.
- Applied Learning: Learns and applies new information quickly.
- Analysis: Uses logic and reasoning to solve problems.
- Information Handling: Gathers and interprets data accurately.
- Accuracy: Pays close attention to detail.
Required Experience:
Unclear Seniority
Key Skills
- Project / Program Management
- Change Management
- Succession Planning
- Procurement
- Program Management
- ISO 9001
- Lean Six Sigma
- Quality Systems
- Quality Management
- Supplier Management
- HACCP
- As9100
About Company
Unitrans offers innovative logistics and supply chain solutions across Africa. With over 100 years of experience in agriculture, mining, petrochemical, food & consumer, transport and industrial.
