Project AssociateAdministrative Assistant

Overview

Are you a highly organized multi-tasker who thrives in a fast-paced environment Egan Company is looking for a proactive Project Associate to join our Automation Technology and Service (ATS) this role you will serve as key support for group managers project managers engineers and field leaders ensuring that projects run smoothly from kick-off to completion. If you are a problem-solver with a can-do attitude and a passion for the construction industry we invite you to apply!

Responsibilities

The basic responsibilities of the Project Associate include but are not limited to the following:

• Provide administrative and project support to the Automation Technology and Service group team by assisting with day-to-day tasks (i.e. meeting minutes construction drawings amendments supply requisitions RFIs submittals etc.) as directed.

• Company profile/qualification requests - completing the information that is available and requesting other information from necessary internal departments (Safety Financial etc.).

• Compose and edit letters memos reports presentations and procedures.

• Order certificates of insurance.

• Order bid bonds performance and payment bonds.

• Complete pre-qualification reports for contractors.

• Provide support for project kick-off and close-out.

• Handle education classes and training programs specific to the group which includes but is not limited to; helping setup classes submitting and tracking registrations for attendees.

• Provide assistance when requested with assembling O&M manuals and submittal packages.

• Run reports including job labor and job status reports.

• Assist with managing subcontractor document compliance.

• Assist with loading project plans into Plan Grid and print plans as requested by Project Managers Engineers and Field Leaders.

• Provide support for project kick-offs V-Model and close-out.

• Provide assistance with billing and open receivables; working with Accounts Receivable/Billing to ensure all revenue is accurate and assisting group leaders with receivables management.

• Assist in material purchasing material returns and supply chain management. Including credit card purchases for materials and other equipment or office items.

• Plan and coordinate group events - happy hour planning food and beverage orders when requested.

• Schedule and coordinate group meetings.

• Manage filing system and credit card purchases.

• Assist with travel arrangements when needed.

• Manage Egan entertainment tickets/outings (such as sports tickets or other season passes).

• Support field leaders with requests.

• Provide backup for other Project Associates (during vacations time off requests etc.).

• Perform additional duties and assignments as requested/needed.

Requirements

• High school diploma or equivalent required; Associates or Bachelors degree preferred but not required.

• Previous experience with office administration general office support or related roles.

• Experience in the construction industry and/or working with contractors is highly preferred but not required.

Qualifications

• Highly organized multi-tasker who works well in a fast-paced environment.

• A high degree of resourcefulness.

• Proficient computer skills including Microsoft Office and/or Google Suite (Word Excel and/or Google Docs Google Sheets)

• Excellent written and verbal communication skills with the ability to communicate effectively and partner with all levels of internal and external customers.

• Strong focus on providing exemplary customer service.

• Excellent time management skills and the ability to prioritize work.

• Strong sense of responsibility and attention to detail.

• Proactive and self-starter with a positive upbeat attitude.

• Able to work independently and as part of a team.

• Strong work ethic flexible willingness to learn new things.

• Excellent problem-solving skills and creative mind with an ability to suggest improvements.

Benefits Perks and Pay Beyond the Industry Standard

Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off to flexible working options and career growth opportunities Egan is committed to providing a workplace that helps you thrive both personally and professionally.

• Health and Well-being: in addition to medical dental vision insurance options flexible spending accounts life insurance short-term or long-term disability coverage youre offered comprehensive mental healthcare and support for you and your family
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing
• Time-Off Programs: to help you recharge youll enjoy a generous PTO program and paid holidays
• Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities
• Paid Parental Leave: utilize parental leave which allows for paid time off with a new child
• Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus lead incentive program and safety buck program
• Community Involvement: our Beyond the Jobsite program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need

The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egans investment in benefits for you.

Pay Range: $23.62 - $32.93 per hour (subject to such factors as experience education and/or skill set) plus potential annual discretionary bonus.

Strong Culture Built on Values and Keeping Promises

At Egan youll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together well promote teamwork embrace innovation act with integrity pursue growth and prioritize safety. Youll have the opportunity to grow and develop in a company committed to providing the growth and success youre looking for both for yourself and for the customers you serve. Youll love being part of success shaped by the strength of our team which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety your development and your impact
• A proven track record of employee retention and loyalty
• Flexible and hybrid workplace models that prioritize collaboration and customer needs

From general contractors and architects to building owners and facility engineers Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams customers and business partners. At over 1000 employees occupying our offices and work sites we aim to ensure every project is done with quality craftsmanship integrity and an aggressive commitment to fact were proud to be recognized as one of Americas Safest Companies for recurring years.

Application Instructions and Employment Practices

Egan Company will not discriminate against or harass any employee or application for employment because of race color creed religion national origin sex (including pregnancy gender identity sexual orientation) disability age genetic information (including family medical history) veteran status marital status familial status local human rights commission activity or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email .

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening. We also participate in E-Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.