JR Executive Assistant
Share
Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Boutique Investment Firm in Midtown Manhattan Seeking a Jr / Executive Assistant
Position:Full-Time On-Site Jr / Executive Assistant
Location:Midtown Manhattan NY
Schedule:MondayFriday Full-Time (standard business hours with flexibility as needed)
Salary:$90000-$120000-Competitive salary and benefits commensurate with experience
Start Date:ASAP / Flexible for the right candidate
Relocation:No local candidates preferred
About the Firm
A boutique investment firm based in Midtown Manhattan is seeking a highly organized detail-oriented Jr / Executive Assistant to support multiple executives across varying departments. This is a full-time on-site role supporting a dynamic leadership team in a fast-paced investment environment. The firm values discretion professionalism sound judgment and strong interpersonal skills. This position offers significant exposure to senior leadership and high-level business operations.
Responsibilities
Provide high-level administrative support to multiple executives across departments
Manage complex and ever-changing calendars with strategic prioritization across time zones
Schedule and coordinate internal and external meetings including board-level and investor engagements
Support timely management of deal-related matters and sensitive priorities
Handle confidential and proprietary information with discretion and professionalism
Prepare briefing materials agendas memos and post-meeting follow-ups
Act as a gatekeeper for executive access and facilitate seamless internal and external communication
Coordinate detailed domestic and international travel itineraries including flights accommodations and logistics
Track reconcile and manage expenses and corporate credit card transactions
Liaise with legal finance and operations teams on behalf of executives including vendor and contract coordination
Organize team-building events executive offsites and firm gatherings with a high-touch hospitality mindset
Ideal Candidate & Personality
The ideal candidate is proactive polished and highly reliable with excellent judgment and the ability to anticipate needs. They thrive in fast-paced environments handle competing priorities with calm precision and communicate clearly and professionally. A high degree of emotional intelligence discretion and accountability is essential. This role is best suited for someone looking to grow within an executive support function and become a trusted partner to senior leadership.
Requirements
35 years of experience supporting C-suite or senior executives preferably in finance investment or similarly fast-paced industries
Demonstrated ability to manage multiple priorities with accuracy and composure
High EQ integrity and exceptional written and verbal communication skills
Strong proficiency in Microsoft Office Suite Zoom Canva Adobe; comfort learning new systems as needed
Bachelors degree preferred
Legal authorization to work in the United States
Excellent professional references
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
