ExecutivePersonal Assistant
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Job Location:
Louisville, KY - USA
Monthly Salary:
Not Disclosed
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
Private Individual in Louisville Kentucky Seeking a Full-Time Executive/Personal Assistant
Position Details
A private individual based in Louisville Kentucky is seeking an experienced proactive and highly organized Full-Time Executive/Personal Assistant. This is a dynamic role supporting both professional and personal needs ideal for someone who thrives in a fast-paced environment and is confident managing complex schedules extensive travel and multiple residences.
This position is local-only and offers a competitive salary starting at $85000 depending on experience with flexibility for the right long-term fit.
Overview
The Executive/Personal Assistant will serve as a trusted right hand providing seamless administrative logistical and personal support. The ideal candidate is detail-oriented discreet energetic and exceptionally skilled in executive-level travel coordination including navigating delays rebooking and multi-leg itineraries. This role also involves managing vendors across multiple properties and occasional travel to homes in South Carolina and Florida.
Executive Responsibilities
Provide comprehensive administrative support including drafting and editing emails memos and professional correspondence
Assist with preparation of presentations and reports
Maintain accurate records and perform minor bookkeeping tasks
Organize and schedule meetings send reminders and coordinate catering as needed
Manage complex professional calendars prioritizing sensitive and time-critical matters
Book and manage business travel (flights hotels transfers itineraries)
Handle incoming calls and respond to professional inquiries
Perform additional executive and administrative duties as they arise
Personal Responsibilities
Manage personal calendars and schedule appointments
Answer phone calls emails and take detailed messages
Take accurate and comprehensive notes during meetings
Support daily time management and workflow organization
Run errands as requested
Oversee and coordinate home vendors on an as-needed basis
Coordinate personal and family travel arrangements
Assist with planning events and speaking engagements
Prepare residences for overnight guests when needed
Draft personal correspondence including emails and letters
Liaise with financial advisors to ensure funds are directed appropriately
Travel occasionally to other residences to assist with event preparation and setup
Perform additional personal duties as they arise
Ideal Candidate
Highly experienced Executive or Personal Assistant with significant travel management experience
Deep understanding of how airports airlines and complex travel logistics operate
Exceptionally organized with strong attention to detail
Comfortable managing vendors across multiple properties and locations
Energetic adaptable and able to anticipate needs proactively
Maintains the highest level of discretion and confidentiality
Flexible and calm under pressure especially during travel disruptions
Requirements
Proficiency in Microsoft Office (PowerPoint Excel Word Outlook)
Strong written and verbal communication skills
Ability to multitask and prioritize effectively
Must be a local candidate in or near Louisville KY
Willingness to travel occasionally to South Carolina and Florida
Comfortable working with vendors and service providers across multiple homes
Compensation
$85000 annually commensurate with experience
Open to higher compensation for the right candidate
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
