Executive Assistant I

Work Location:

Hours:

Line of Business:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Provides dedicated administrative support to an Executive Office at the TDBG Executive Vice President (EVP) level reporting directly to the Executive Office Manager and providing extended and broad range of administrative or general office support for the Deputy Chairwoman and the Vice President as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities:

Job Description:

CUSTOMER:
Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
Manage efficiently in a multi-tasked environment and ensure deadlines are met
Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation as well as data maintenance collection and retention (ie. contacts mailing lists reporting presentations invoices correspondence communications tables charts files etc.)
Schedule and organize meetings for the executive office team including preparation and co-ordination by booking the facility pre-mail arranging required equipment refreshments ordering and supplying meeting materials/items etc. as required

Provide a high level of efficiency and communication skills in arranging complex travel (ie. flights hotels car service) for meetings and events within and outside of Canada.

Maintain proficiency with software applications/programs and/or department specific systems as required (ie. COUPA OneNote MS Office Word PowerPoint Excel Lotus Notes Planner etc.)
Assist in the efficient management and response to incoming enquiries/requests for information independently or re-direct to the appropriate person/area as required

SHAREHOLDER:
Ensure the optimal level of customer service and professionalism is provided
Provide accurate organized and efficient executive level administrative support; collect and track data research information sort and distribute mail balance and process expense reports schedule and organize meetings manage calendars create and maintain files and perform other administrative assignments as required
Consistently exercise discretion in managing correspondence information and all matters of confidentiality; escalate issues where appropriate
Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)
Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team
Efficiently manage expectations/concerns through strong communication skills both verbal and written
Take initiative to identify and recommend improvements in own job function research and/or investigate issues requiring resolution in order to execute on assigned tasks

EMPLOYEE TEAM:
Be an effective team player and demonstrate strong flexibility in adjusting to changing work priorities and office pace
Participate fully as a member of the team and contribute to a positive work environment
Keep others in the immediate team informed and up-to-date about the status/progress of projects and all relevant or useful information related to day-to-day activities
Support the team by continuously developing knowledge in own area

BREADTH & DEPTH
Reports to the Executive Office Manager in the executive office and provides dedicated executive administrative support to the Executive Office Manager and through to the Deputy Chairwoman and the Vice President in the Office of the Deputy Chairwoman.
Senior level of administrative support and performs diverse range of tasks ranging in complexity and urgency
Has autonomy and discretion to make decisions within well-defined parameters
Role may also be involved with the administration of sensitive and/or confidential material requiring high level of discretion
Flexibility and understanding of the complexity and fluctuating pace of priorities within the office will be key to the success of the role

EXPERIENCE & EDUCATION

• Post-Secondary education
• 2 years of experience

Who We Are:

TD Securities offers a wide range of capital markets products and services to corporate government and institutional clients who choose us for our innovation execution and experience. With more than 6500 professionals operating out of 40 cities across the globe we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues providing trusted advice and industry-leading insight extending access to global markets and delivering integrated transaction banking 2023 we acquired Cowen Inc. offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise while growing our strong diversified investment bank. We are growth-oriented people-focused and community-minded. As a team we work to deliver value for our clients every day.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes a base salary variable compensation and several other key plans such as health and well-being benefits savings and retirement programs paid time off banking benefits and discounts career development and reward and recognition programs. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations requirements.

Colleague Development
If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if youd like accommodations (including accessible meeting rooms captioning for virtual interviews etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):