Administrative Assistant, Executive Operations
Share
Job Location:
Monthly Salary:
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
POSITION: Administrative Assistant Executive Operations STATUS: Permanent; Full-Time with benefitsSHIFT: 35 hours per weekLOCATION: Provincial Office - Vancouver BC - HybridCLASSIFICATION: Exempt WAGE: Salaried CLOSING DATE: Open Until FilledPlease submit your resume and cover to complete your welcome diversity value differences and foster inclusion in our employment out more about our commitment to diversity and inclusion by reading ourFoundational Principleson our website. We invite applications from all qualified individuals who are philosophically aligned with our mission vision and BC SPCA is a dynamic organization with facilities and services across the province of BC. Join an expanding people-focused team in an exciting time of change in an organization that makes a difference! Please read below for additional details and let us know if you have the skills and experience we are looking for by submitting your the Position:Reporting to the Senior Director Governance & Executive Operations the Administrative Assistant Executive Operations provides administrative support including meeting scheduling recording of minutes document preparation and management and action item tracking. This position will support governance risk and compliance and forum activities as well as membership Regional Councils and Board Committee specific duties:Governance Support (25%):Provides document management support to the Governance projects and initiatives including document formatting developing and maintaining templates and file governance projects and initiatives that may require collaboration with internal the Societys membership program and Society Regional Councils ensuring the membership is well-served by scheduling and minuting meetings processing new membership applications and addressing general member regional council members board committee member questions and both the Board Secretary and Senior Director Governance and Executive Operations with the central repository for Governance Policies Operational Policies Standard Operating Procedures and Guidelinesby editing proofreading formatting documents and file Leadership Support (30%):Provides logistical support by scheduling bi-weekly ELT meetings and ad hoc strategic planning meetings and updating the ELT vacation administrative support in developing the ELT Meeting Agenda and document preparation supports the tracking of ELT Action Items by communicating with ELT members to update the ELT Action Tracker. Provides administrative support to ELT on projects and initiatives as approved by the Senior Director Governance & Executive and ComplianceSupport (10%):Provides compliance support including tracking compliance deadlines and action items as administrative support for privacy and risk management projects and necessary administrative support for the Policy PIPA/FOIPPA and privacy requests. ForumsSupport (30%):Provides administrative support to the BC SPCA Forums including supporting calls for Expressions of Interest managing Forum SharePoint scheduling forum meetings and keeping a file management Coordination and LogisticsManagement (5%):Supports Board Secretary role with meeting logistics including but not limited to travel arrangements event logistics onsite food and beverage and IT membership and meeting records ensuring documentation is readily meetings as requested by the CEO and Senior Director Governance & Executive other duties as you need to have:A bachelors degree plus a minimum of 2 years experience providing administrative assistance in a complex environment or an equivalent combination of education and experience acceptable to the employer. Strong verbal and written communication skills confident and clear communicator able to relate respectfully to a diverse audience. Ability to exercise high professionalism and discretion with confidential and sensitive information. Excellent customer service liaison and problem-solving skills. Excellent organizational time management skills. Able to exercise attention to detail to produce high-quality work while managing multiple concurrent tasks. Intermediate PC Skills (i.e. Word Excel PowerPoint MS Outlook and Teams) and ability to adapt quickly to new technologies. Ability to work periodic evenings and weekends as required. Ability to relate respectfully to a diverse harmony with the BC SPCAs vision mission values and strategic to apply:If you are interested in joining our Vancouver team and are legally entitled to work in Canada we would like to hear from you. Click on apply now or use the link to apply: thank you for your interest in the BC SPCA however; only candidates selected for an interview will be contacted. No telephone calls please. The BC SPCA is a Registered Charity BNRR0001
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
If you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity:
